Receptionist (4 Month Contract)

5 days ago

Johannesburg Metropolitan Area, South Africa Terra Firma Full time R200 000 - R400 000 per year

JOB TITLE:
Receptionist (4 Month Contract)

MANAGER:
Executive Assistant

LOCATION:
Johannesburg

We are a leading player in the renewable energy sector, as an EPC contractor and Independent Power Producer (IPP) enabling us to deliver innovative solutions to combat climate change. We are a focused solutions provider to Commercial and Industrial (C&I) customers, with projects spanning across Southern Africa and include roof top, carport, ground mount and wheeled solar projects. We also provide operations and maintenance, asset management, metering, and monitoring services through our various divisions.

PREFFERRED SKILLS

  • Attention to detail.
  • Time management
  • Interpersonal skills
  • Ability to handle pressure and meet deadlines.

EXPERIENCE REQUIRED

  • 2-years' work experience in a similar role or industry
  • Prior experience as a receptionist or in a related field
  • Consistent, professional dress, and manner
  • Excellent written and verbal communication skills
  • Competency in Microsoft applications including Word, Excel, and Outlook
  • Good time management skills
  • Experience with administrative and clerical procedures.
  • Able to contribute positively as part of a team, helping out with various tasks as required.

DUTIES AND RESPONSIBILITIES

  • Assisting clients in finding their way around the office
  • Assisting with a variety of administrative tasks.
  • Preparing meeting and training rooms
  • Professionally answer and screen the switchboard for calls for CPT & JHB.
  • Transferring of calls, and taking messages as necessary
  • Assisting the Office Manager, Cleaner, and colleagues with administrative tasks
  • Performing ad-hoc administrative duties.
  • Assist with couriers and deliveries
  • Assist with obtaining office quotes and information e.g. Fumigation, maintenance, repairs, catering etc.
  • Maintain reception area and all common areas in a clean and tidy manner at all times
  • Operate standard office equipment regularly, such as photocopy machine, scanner, and faxing if need be.
  • Keep detailed and accurate records of visitor requests and messages.
  • Receive deliveries; sort and distribute incoming mail.
  • Assist in reporting IT issues.
  • Printer
  • Changing toner and paper
  • Coping, scanning, binding, etc.
  • Toilet access – ensuring guests have access in and out of the office
  • Dishes and general clean up
  • General assistance
  • Assisting in orders when stock becomes low
  • Assistance with all corporate and social events

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