Assistant to the Procurement Manager
4 days ago
OVERVIEW
The Assistant to the Procurement Manager provides administrative, analytical, and operational support to ensure efficient procurement processes across the organisation. This role involves assisting with supplier communication, managing purchase orders, analysing data, and coordinating daily procurement activities. It requires strong organisational skills, attention to detail, and the ability to work closely with internal stakeholders and external suppliers.
KEY RESPONSIBILITIES
Procurement Support
Assist the Procurement Manager with day-to-day purchasing activities.Prepare and issue purchase orders based on approved requests.Monitor order status, delivery schedules, and follow up with suppliers to ensure timely fulfilment.Gather and compile supplier quotations for review and comparison.Help maintain accurate records of prices, contracts, product specifications, and supplier details.Supplier Coordination
Communicate with suppliers regarding orders, lead times, pricing, and documentation.Support supplier onboarding by collecting necessary compliance and registration documents.Assist in resolving supply issues, discrepancies, or quality concerns with suppliers.Data & Reporting
Update procurement databases, price lists, and supplier performance logs.Prepare regular reports on purchasing activity, cost savings, and key procurement KPIs.Analyse spend data to identify variances or potential cost-saving opportunities.Administrative Duties
Organise procurement files, contracts, and documentation for audits and internal review.Schedule meetings, supplier calls, and follow-ups on behalf of the Procurement Manager.Maintain accurate records of procurement decisions and approvals.Cross-Functional Support
Liaise with Finance, Operations, Warehouse, and Quality teams to ensure smooth procurement and delivery processes.Assist in coordinating product samples, quality checks, or trial materials when required.QUALIFICATIONS & EXPERIENCE
Diploma or bachelor's degree in Procurement, Supply Chain, Business Administration, or related field.1–3 years of experience in procurement or administrative support roles.Familiarity with procurement or ERP systems (e.g., SAP, Oracle, Sage, Syspro) is an advantage.Strong Excel and data management skills.Good communication and supplier-interaction abilities.KEY COMPETENCIES
Strong organisational and time-management skillsHigh attention to detail and accuracyAbility to multitask and work under pressureStrong teamwork and communication skillsProblem-solving and proactive mindsetIntegrity and respect for confidentiality-
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