Vendor Master Data Administrators

1 week ago

Durban, KwaZulu-Natal, South Africa Tongaat Full time R80 000 - R120 000 per year

The purpose of the Vendor Master Data Administrator position is to ensure SAP vendor master data is accurate, consistent, complete, up-to-date, and in compliance with company practices and policies, as well as the relevant countries' prescripts (including South Africas POPI Act). This position interfaces with various levels of management and reports directly to the Supply Chain Advisor. This role is critical in ensuring the accuracy, consistency, and integrity of the data.

Key responsibilities include overseeing vendor data creation and maintenance, developing and enforcing data governance policies, collaborating with IT and finance to resolve discrepancies, and improving data quality and automation.

Master Data Governance, Compliance, and Transformation

Understand and adhere to Vendor Master Data governance, policies, and procedures.

Maintain system documentation, SOPs, and functional specifications

Provide daily support to ERP users and troubleshoot system-related issues

Support ERP projects and data integration initiatives

Identify and follow up on opportunities for increased accuracy, efficiencies, standardization, and rationalization of vendor master data.

Create New Vendors

Receive and review the Vendor Upload Form for completeness and circulate for various approvals.

Review incoming requests for completeness and expedite the submission of supporting source documents.

Conduct due diligence using various platforms to ensure data accuracy.

Ensure Supporting Source Documents are attached to the vendor master profile as records

Load Vendors for various THL Purchasing Organisation and Account Groups

Ensure all information extracted from source documents is captured correctly on SAP.

Run monthly reports for BBBEE and Tax Compliance Status

Analyse the BBEEE report and follow up with Vendors on Tax and BBBEE compliance requirements.

Maintain the existing vendors

Administer mass Vendor Master Data maintenance

Identification and support of vendor data cleansing activities

Receive requests to update the vendor from internal or external stakeholders.

Analyse submitted source documents and ensure authenticity, accuracy, and validity against various platforms.

Vendor Master Data Integrity and Quality Control

Ensure adherence to Vendor master data quality control procedures

Perform regular audits of data to ensure accuracy and completeness

Ensure that duplication of vendors is avoided.

Delist vendors

Block and / delete vendors from master data according to the procedure

Reporting

Understand, manage, and report on Vendor Master Data related risks.

Attend and respond to internal/external audit activities

On a monthly basis, run, analyse, and submit the following:

o Vendors Bank Changes Report

o All changes Report

o New Vendors Created Report

o Vendor's Name Change Report

o BBBEE Report

Qualifications, Experience & Competencies

Matriculation

A tertiary qualification would be an advantage

2 to 5 years related SAP Vendor or Customer Master Data Maintenance

Computer skills/literacy Microsoft Office Suite, including Excel, Word, Teams, PowerPoint

High integrity and openness combined with commitment to good governance.

Energetic, highly motivated, with an enquiring mind and passion for excellence

ERP (SAP) vendor/customer master data system experience required

Ability to take ownership, think independently, and perform tasks with minimal supervision

Ability to interface with multiple organizations and various levels of management

Skills in a Microsoft Office environment

Excellent analytical and problem-solving skills

Strong interpersonal, verbal and written communication skills

Versatility and a sense of urgency

Closing Date : Monday, 10 November 2025

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