Fleet Supervisor

4 days ago

Cape Town, Western Cape, South Africa Motus Full time R200 000 - R600 000 per year

Car rental company Europcar is seeking a customer-oriented, deadline-driven individual who thrives on working in a fast-paced environment to join their team based at the Cape Town Depot as a Supervisor: Fleet

Supervisor: Fleet oversees all activities in the branch environment; ensuring that the team functions effectively in delivering high levels of customer service and fulfilling vehicle safety, quality control, risk management, and claims procedures. It is a role that demands high levels of resilience in carrying out the duties of the position and operating with a smile in Cape Town Depot which often throws a variety of challenges

To plan, manage and monitor the implementation of all fleet-related duties, activities and processes to ensure achievement of fleet optimization and utilization targets, operational excellence and control of business risk.

Minimum Experience

  • 3 years of relevant fleet management experience within a similar environment (including at a super-visory/team lead level).

Minimum Qualification

  • Grade 12

Preferred Qualification

  • Relevant tertiary qualification at NQF5+ such as Fleet Management.

Minimum Requirements

  • Unendorsed valid driver's license
  • Computer literate, including an intermediate level of competency with Excel and Outlook.
  • Working knowledge of Basic Conditions of Employment (BCEA).

Job Outputs:

Fleet Management

  • Monitor reservations (including customer special requests) for relevant branches for the week, plan fleet and source vehicles accordingly.
  • Supervise daily tasks and performance of team members.
  • Transferring cars between EC & TCH.
  • Sending vehicles for services and repairs and sending quotes to fleet maintenance team.
  • Managing the movement and turnaround time of out-of-service vehicles at branch.
  • Management and control of weekly fleet checks for the region.
  • Overseeing capturing of fuel check sheets.
  • Sending out the missing vehicle report and ensuring it gets cleared.
  • Informing all relevant staff of missing vehicles in their respective branch\area.
  • Manage the RNR30 (Missing Kilometre) report.
  • Rectifying irregular kilometer movements.
  • Report any issues found on the report.

De-Fleeting

  • Managing of de-fleeting process.
  • Informing all relevant dealers of units to be inspected.
  • Ensuring all units are collected / delivered after inspections to the relevant dealers.
  • Ensuring that all orders, appraisal sheet reach relevant dealers.
  • Ensuring that all staff has updated de-fleeting lists.
  • Daily updating of de-fleet lists.
  • Notifying all branches off de-fleets.
  • Daily communicating with branches regarding de-fleets.
  • Ensuring that all delivery notes are captured on the Impress and ERA submitted for processing.

Vehicle License Management

  • Monthly license renewal report
  • Managing of expired licensed vehicle\reports
  • Manage the updates of licenses on Era and Impress

Spare Key Management

  • Ensure that spare keys are returned to Division within 3 days of request.

Stolen and Recovered Vehicles

  • Arrange collecting of recovered vehicles.

Competencies:

  • Communication skills (written and verbal)
  • Fleet Management skills
  • Time & Priority Management
  • Problem Solving skills
  • Analytical skills
  • Organizing skills
  • Planning skills
  • Attention to detail
  • Decision-making skills
  • Able to work under pressure
  • Conflict management
  • Service focused
  • Personnel Supervision
  • Delegation
  • Negotiation skills
  • Build and maintain key stakeholder relationships
  • Ability to provide counselling, coaching, mentorship and support to ensure harmonious work envi-ronment.

Personal Attributes:

  • Committed
  • Professional
  • Resilient
  • Self-motivated, trustworthy and highly responsible.
  • Honesty and integrity in all business dealings is critical.
  • Project a mature and positive image during all interactions.
  • Assertive
  • Innovative
  • Deadline driven
  • Proactive

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