Procurement Operations Specialist

2 days ago

Johannesburg, Gauteng, South Africa Absa Group Full time
Empowering Africa's tomorrow, together…one story at a time.

With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.

Job Summary

Provide specialised Source to Pay support services to Absa stakeholders through expert problem-solving, compliance with policies and regulations, risk management, and ongoing process improvement in the following key process areas.

• Third Party (TP) onboarding, screening, and risk assessments (including anti-bribery, anti-corruption, and anti-money laundering policies and standards)

• Contract lifecycle management

• Catalogue management

• Inventory management

• Requisition review and verification - Central Request Management (CRA) oversight and control

• Purchase orders and goods receipts / service acknowledgements

• Sanction careening and Invoice verification

• Master data management and quality assurance (Third Party, Supplier Catalogues, Commodity codes, Business hierarchies, etc)

• Process optimisation and documentation, system enhancements and testing

Job Description

Key accountabilities

Risk Assessment and Due Diligence Support (CRA)

· Third Party due diligence processing (Coupa Risk Assess)

· Offer feedback on assessments regarding due diligence results to Absa requesters and those managing relationships.

· Updates on screening inquiries and status.

· Analysis and remediation of Third Party data quality.

· Track incident trends and recommend process, control, and application improvements.

· Support business effectiveness with reports, dashboards, and data-driven analytics.

Procure to Pay Review and Approvals (P2P)

· Review and approve purchase requisitions in accordance with the Group Procurement Policy and Standards. (Central Request Manager)

· Review and approve purchase supplier information updates (SIM forms) in accordance with the Group Procurement Policy and Standards. (Procurement Operations)

· Update category contract workflow information as and when required.

· Support and maintain procurement catalogues updates.

· Process sanction screenings and approvals for "One Time Supplier" invoices.

· Review and maintain procurement relevant access requests (Africa Access and RSAM)

· Support Internal and External Audit with data analysis and reporting.

Support to Absa customers, Business Units, and Third Parties

· Review the procurement system landscape, data integration, and connections to related upstream and downstream areas.

· Provide information on standard processes and governance throughout the Source to Pay (S2P) value chain.

· Identify, implement, and maintain process improvements across the S2P value chain.

· Monitor and help maintain data quality in accordance with established policies and standards for governance and compliance.

· Manage incidents and requests based on service-level agreements.

· Assist third-party service providers with application and process-related support.

· Update and maintain templates and forms to reflect compliance and regulatory requirements.

 

 

Role/person specification

Preferred Education

Relevant qualifications and certifications (i.e., Procurement (CIPS) / Logistics / Supply Chain, Technology (SAP/ Coupa) NQF level 4 and above

Diploma in Risk Management/ Sourcing/ Project Management, and or Supply Chain related qualification

Preferred Experience

  • 5 years of related experience in:

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Knowledge and Skills

  • Customer orientated

  • Ability to work under pressure

  • Analytic mindset

  • Strong focus on process and data quality

  • Excellent communications skills with a high proficiency in English (written and spoken)

Education

Higher Diplomas: Business, Commerce and Management Studies (Required)

Absa Bank Limited is an equal opportunity, affirmative action employer. In compliance with the Employment Equity Act 55 of 1998, preference will be given to suitable candidates from designated groups whose appointments will contribute towards achievement of equitable demographic representation of our workforce profile and add to the diversity of the Bank.

Absa Bank Limited reserves the right not to make an appointment to the post as advertised

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