Receptionist / Office Co-ordinator

At Sandvik Rock Processing, we're passionate about development and advanced technology, and we always aim to offer the best possible experience for our customers in a sustainable way. It's a mission that takes commitment, but as an industry leader we aim for nothing but excellence in everything we do.

We are looking for a hardworking individual to join our team as a Receptionist/Office Administrator.

The role will report into the Human Resources Manager and will be based from our offices in Spartan, Kempton Park.

Purpose of the role:

• To manage the reception area and provide professional front-line service to all visitors, suppliers, and internal stakeholders. The role is also responsible for coordinating office operations, ensuring that the workplace is well-organised, resourced, and running efficiently.

The job responsibilities:

Reception & Front Desk Management

• Greet and assist visitors, ensuring a professional and welcoming experience.
• Manage the switchboard and direct calls and enquiries promptly.
• Maintain visitor logbooks, access control procedures, and security clearance processes.
• Manage courier collections and deliveries.

Office Administration

• Ensure the office environment is clean, orderly, and fully operational.
• Maintain stock levels of stationery, consumables, and office supplies.
• Manage meeting room bookings and prepare rooms for internal/external meetings.
• Monitor and coordinate office maintenance and repairs (e.g., aircon, plumbing, equipment).

Vendor and Service Provider Coordination

• Liaise with cleaning services, security services, maintenance contractors, and suppliers.
• Obtain quotes for office-related purchases and submit for approval.
• Ensure service agreements relating to office maintenance are adhered to.

Business Support

• Assist with travel bookings, staff events, training setups, and internal meetings.
• Provide general administrative assistance to departments when required.
• Support HR with induction of new employees (access cards, seating, welcome pack).
• Assist with filing, printing, scanning, and document control where needed.

Health, Safety & Compliance

• Maintain first-aid and safety supplies.
• Ensure visitor and contractor sign-in processes align with safety standards.
• Report facility risks or hazards immediately.

Qualifications & Experience Requirements

• Grade 12 / Matric.
• 1–2 years' experience in reception, customer service, or office administration.

Preferred / Advantageous

• Certificate or Diploma in Office Administration, Business Administration, or related field.
• Experience operating a switchboard and managing front-of-house environments.
• Experience coordinating office facilities and suppliers.

Other Requirements & Competencies

• Professional verbal and written communication.
• Strong organisational and time-management skills.
• Customer-service mindset with confident and friendly manner.
• Ability to multitask and prioritise effectively.
• Computer literacy (MS Office: Outlook, Word, Excel).
• Attention to detail and ability to work with minimal supervision.
• Reliability, integrity, and discretion when handling confidential information.

What is in it for you?

• We offer you an interesting role in an international business environment, extraordinary products, great colleagues, and opportunities for your professional development. At Sandvik, we believe that diversity of experience, perspective and background will lead to a better environment for our employees, our business and, thereby, our customers. Visit our stories hub, LinkedIn or Facebook to get to know us better.

Application

• Send your application as soon as possible as we will be evaluating candidates continuously, and no later than 25 November 2025.
• Read more about Sandvik Group and apply at home.sandvik/career,

About us:

• Sandvik Rock Processing is a business area within the Sandvik Group and a leading supplier of equipment, tools, parts, service and solutions for processing rock and minerals in the mining and construction industries. Application areas include crushing and screening, breaking and demolition.