Personal Assistant to the Chief Operating Officer

4 days ago

Cape Town, Western Cape, South Africa Oasis Crescent Full time
We are seeking a highly professional, discreet, and experienced Personal Assistant to provide comprehensive executive and personal support to the Chief Operating Officer of a leading financial services firm. This role is ideal for a polished, detail-oriented professional who thrives in a fast-paced, highly confidential environment.

Key Responsibilities:
Executive Support
Proactively manage the COO's diary, meetings, and strategic commitments.
Coordinate executive, board, regulatory, and stakeholder meetings, ensuring full preparation and follow-up.
Prepare correspondence, reports, agenda packs, and maintain a daily executive action folder.
Attend meetings, take minutes, and track actions to completion.
Screen and prioritise all communications, ensuring urgent matters are handled promptly.
Maintain accurate, secure electronic and physical filing systems.
Ensure the COO is fully briefed for meetings, conferences, and public engagements.

Personal Assistance
Manage personal and family scheduling, travel, lifestyle coordination, and ad hoc errands with strict confidentiality.
Coordinate domestic and international travel arrangements.
Liaise with household staff, service providers, and vendors on behalf of the COO.

Compliance & Confidentiality
Safeguard sensitive information in line with POPIA and internal governance standards.
Exercise absolute discretion, integrity, and professionalism at all times.

Qualifications & Experience
Bachelor's degree in Business Administration or related field.
Office Administration / Executive PA qualification advantageous.
Minimum 5 years' experience supporting C-suite executives, preferably within financial services.
Advanced proficiency in Microsoft Office, Google Workspace, and document management systems.
Proven experience in diary management, minute taking, and international travel coordination.

Key Competencies
Exceptional organisational and communication skills.
Strong judgement, emotional intelligence, and attention to detail.
Ability to manage multiple priorities under pressure.
Professional presence, loyalty, and adaptability.
Proactive, solutions-driven, and highly reliable.

Working Conditions
Full-time, on-site role in Cape Town.
Flexibility required for extended hours and occasional weekend commitments.
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