Fleet Manager

Minimum requirements:

• Exceptional knowledge of Embrace and procedures
• Matric
• Mechanical as well as technical experience
• Computer literacy
• Previous Managerial experience advantageous

Personal attributes:

• Self-motivated
• Go getter
• Result driven
• Accuracy focused

Responsibilities:

• To ensure that the total fleet is maintained and available. 
• To do site visits and inspect vehicles. 
• Booking of vehicles and ensure services and COFS and licenses are done on time. 
• Do the daily fleet status report as well as the National Utilization. 
• Responsible for the capturing of the weekly kilometres. 
• Inspect and sign the logbooks on a daily basis. 
• Vet workshop Job Cards for costs. 
• Spare key register update
• Ensure that Company and Truck Rental Procedures are implemented and adhered to.
• Responsible for FML contracts and all the billing thereof.
• Ensure that all Etolls are recovered for monthly contracts.
• Ensure all staff follows all company processes and procedures.
• Handling Fleet queries and problems timeously and efficiently
• Ensure Customer service levels are met at all times
• Ensure that Housekeeping standards are always of a high standard.
• Ensure Fleet is well maintained and available
• Ensure that the ACS and Disciplinary for the department is carried out accordingly.
• Ensure all staff is in PPE at all times according to H & S requirement.
• Ensure that all the vehicles are recorded that have been washed and billed accordingly.
• Ensure vehicle cleanliness check is done inside and outside the vehicles.
• Tyres and diesel tanks must be cleaned and polished.
• Weekly meetings should be held with the staff to encounter problem experienced.
• Weekly stats are also required to ensure that we have an efficient operation in place.
• Every 6 months to ensure that the sludge is disposed of timeously and in the correct manner by contacting the Oil Separation Company.
• Ensuring that the fuel bowsers are kept clean and are in working order
• Ensure all employees wear their PPE at all times. 
• Ensure that stock is on hand and not wait until you run out of PPE.
• Ensure that a monthly Micro Alert meeting is held with the fuel bureau on any issues.
• Maintain and control the EDC / Nedfleet cards and all billing finalised at month end.
• The Tomboy Fuel needs to be checked and signed off by the BM.
• Dip Readings are done at financial year ends when required.
• Dip Readings are done daily twice a day.
• Diesel Bowser and oil room to be cleaned and oil levels are maintained.
• Ensure that reports are maintained and submitted to Branch Manager on daily/weekly/monthly as required:
• Quotations from the Panelshop.
• Workshop WIP/Duration Report
• Claims/Insurance Register
• Breakdowns Report daily.
• Abuse Report
• Fines Report, ensure that all fines are redirect.
• App ODO
• Ensure vehicles are serviced timeously, on due kilometres.
• Ensure vehicles are kept clean
• Ensure vehicle cleanliness check is done when vehicles have been washed, before leaving the wash bay.
• Ensure that bookings are made with Workshop before vehicles are sent for services, COF and repairs.
• Follow up daily with Workshop on vehicles in Workshop to reduce lead times, meet with workshop at least once a week to verify.
• Check vehicles when returned from Workshop to ensure that work that was quoted for was done.
• Fleet Controller to do fleet yard inspection daily without exception.
• Vehicles to be prepared and checked day prior to day of hire to ensure vehicles are dispatched on time.
• Ensure Vehicles are thoroughly checked and damages are clearly indicated in Logbooks according to Logbook and Pre- and Post- Inspection Procedure before being dispatched and upon return.
• Ensure that damages are indicated clearly in pre- and post- inspection.
• Ensure that all accidents/incidents are reported to Insurance immediately and documents submitted within 48 hours of reporting claim.
• Ensure a daily follow-up with Insurance regarding status of claims.
• Maintain Accident/Claims Register daily especially outstanding claims not repaired.
• Ensure that vehicles have tools and equipment where necessary.
• The tools need to be controlled and signed for.
• Certificates for equipment needs to be updated.
• Ensure that checklists are signed by customers at all times. 
• This must be checked by the Fleet controller daily.
• Ensure that Vehicle Movement Advice is received and kept on file, when vehicles are transferred from other branches.
• Ensure that vehicle keys are kept in a safe and that the safe is locked at all times except when keys are required for Workshop or a customer order.
• Ensure that the Key Register Procedure is adhered to at all times.
• Ensure that weekly key audits are done and signed off by Branch Manager.
• Ensure that vehicles parked in the yard in vehicle category and are locked at all times, ensuring that the windows are kept close.
• Maintain Fleet Audit List, and the system kept updated on the status of the fleet.
• Ensure that you adhere to all company procedures and policies in respect of: -
• HR Policies
• Dress Code
• Smoking
• Blick
• Audit Sheets
• Standard operating procedure with company Truck Rental
• Exceptional knowledge of Embrace and procedures