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Buyer / Stores Manager

7 hours ago

East London, Eastern Cape, South Africa Fresh Bake Full time

Position: Buyer / Stores Manager

This is a hands-on, commercially driven role responsible for managing the storeroom, inventory, procurement, and supplier relationships, with a strong focus on cost control, quality assurance, and operational continuity within a bakery environment.

Working Hours

  • 07:00 AM – 05:30 PM
  • 6 days per week
  • Overtime may be required based on operational and production demands.

Remuneration

  • Monthly Salary: R10,270.00
  • Includes R269.23 public holiday compensation, paid monthly in advance.
  • Public holidays are standard working days as required by operations.

Role Overview

The Buyer / Stores Manager is accountable for end-to-end inventory and procurement management, ensuring:

  • Continuous availability of raw materials
  • Optimal stock levels
  • Competitive pricing and supplier terms
  • Consistent product quality
  • Accurate system and physical stock control

This role requires an individual who can challenge suppliers, negotiate aggressively, protect the company's interests, and ensure the business consistently receives best pricing, best quality, and maximum supplier value (discounts, rebates, free stock, replacements, and credits).

Key Responsibilities

  • Procurement & Supplier Management
  • Communicate and liaise with all suppliers on a daily basis.
  • Source, negotiate, and secure the best possible pricing, terms, and quality, particularly for flour and core bakery ingredients.
  • Actively negotiate discounts, rebates, free stock, and promotional support.
  • Challenge suppliers on pricing increases, quality inconsistencies, and delivery failures.
  • Arrange replacement stock, free stock, or credits where raw materials (especially flour) do not meet agreed quality standards.
  • Monitor flour quality closely and escalate quality deviations immediately.
  • Place purchase orders and submit them for management pre-approval where required.
  • Maintain and review supplier performance (price, quality, reliability).

Inventory & Stores Management

  • Manage all warehouse and storeroom operations.
  • Maintain accurate stock levels for raw materials, spares, and finished goods.
  • Conduct regular and ad-hoc stock counts and investigate variances.
  • Ensure FIFO and proper stock rotation are adhered to at all times.
  • Manage receiving, issuing, and dispatching of stock physically and within the ERP system.
  • Ensure production orders are dispatched accurately and on time.
  • Ensure the warehouse is locked and secured when unattended.

Systems, Data & Administration

  • Create new SKUs and products on the system as required.
  • Capture all supplier invoices accurately and timeously.
  • Maintain accurate records for purchases, stock movements, and pricing.
  • Analyze stock usage, supplier pricing trends, and product performance.
  • Liaise with accounting and finance personnel regarding invoices, pricing discrepancies, and reporting.
  • Manage all store- and procurement-related email correspondence.

People, Equipment & Operations

  • Assign tasks to warehouse staff and ensure completion and accountability.
  • Supervise warehouse employees and the pre-scaling platform.
  • Be responsible for forklift operations, including the forklift and forklift driver.
  • Ensure equipment, storage areas, and workspaces are maintained in a clean, hygienic, and orderly condition.

Compliance, Hygiene & Quality

  • Maintain hygiene, cleanliness, and food safety standards within the warehouse.
  • Liaise with health inspectors, quality auditors, and the Halal inspector.
  • Ensure all materials meet regulatory, quality, and internal standards.

General Responsibilities

  • Coordinate closely with production to ensure uninterrupted bakery operations.
  • Proactively identify risks related to stock shortages, pricing increases, or supplier reliability.
  • Additional responsibilities may be assigned as operational requirements evolve.

Ideal Candidate Profile

  • Proven experience as a Buyer, Stores Manager, or Warehouse Manager, preferably in the bakery or food manufacturing industry.
  • Strong negotiation skills with the ability to push back on suppliers.
  • Solid understanding of flour quality, bakery raw materials, and supplier dynamics.
  • Experience using inventory management or ERP systems.
  • High attention to detail, strong administration skills, and commercial awareness.
  • Able to work long hours and public holidays without issue.
  • Assertive, organized, and results-driven.

Job Types: Full-time, Permanent

Pay: R10 270,00 per month

Work Location: In person