Administration and Accounts Assistant

1 week ago

Durban, KwaZulu-Natal, South Africa Hr Co Full time
Our client, a Berea based accounting and property management practice, requires an admin and accounts assistant to join their dynamic, team.

Key Job Functions:

Bookkeeping – Body Corporate
  • Updating cashbooks during the month including reconciliation of payroll, income and expenses
  • Prepare the trial balance and ensure general ledger agrees to subsidiary ledgers.
  • Prepare and process accrual journals where necessary
  • Ensuring invoices are authorized and paid timeously
  • Preparation and distribution of monthly & year end management accounts to trustees
  • Attend to queries raised by trustees on the management accounts
  • Upload the budget following the AGM approval
  • Run levy statements
  • Attend to queries raised by members on levy accounts, this may include preparing reconciliation of transactions for a period as necessary from time to time.
  • Attend to water recovery charges for bodies corporate
  • Prepare for annual audit for assigned bodies corporate
General Accounts:
  • Update companies trust account monthly via Rec-X
Payroll Processes & HR Support Functions:
  • Monthly, weekly and fortnightly payroll processes
  • Calculating payable hours, overtime, bonuses, increases, expense claims, overtime, advances, loans, leave balances and deductions 
  • Calculation of termination - leave and severance pay
  • Generate & collate reports for audits purposes and attend to any arising enquiries
  • Overseeing annual salary reviews and bonuses
  • Supporting and issuing clients with documentation for labour inspections
  • On boarding, reinstatements & terminations. Including drafting new employee contracts and ensuring all supporting documentation is provided
  • Maintaining employee records & ensuring changes are updated in line with internal record-keeping standards
  • Support drafting / formatting misconduct, dismissal, retirement & retrenchment documents
  • Support with arranging disciplinary enquiries
  • Liaising with third parties i.e. Unions, labour brokers & other where necessary
  • Addressing employee enquiries
  • Acquiring staff policies and submitting claims for funeral, provident, retirement, UIF etc.
  • Generating & reconciling reports for payments e.g., PAYE, Provident Fund, loans and other third-party payments
  • Collate, Process and capture monthly and bi-annual submissions of statutory payroll returns, including EMP201 and EMP501, via SARS eFiling and EasyFile.
  • Performing any ad Hoc duties delegated by Management and clients
Administration:
  • Diary management – AGM related
  • Liaising with, Trustees, Members, Insurance Brokers/Companies, Attorneys, Estate Agents, Auditors etc.
  • Prepare ordinary and special resolutions
  • Attend to and resolve client queries
  • Organizing & preparing all aspects of body corporate Meetings
  • Formatting & distribution of minutes
  • Communications management including emails, telephonic & Letter drafting & formatting
  • Maintaining an effective administrative filing
  • Prepare and submit Approved rules to CSOS for registration

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