Company Secretary

Introduction:

Kilgetty Statutory Services (South Africa) (Pty) Ltd is one of South Africa's largest outsourced company secretarial practices with offices in Cape Town and Johannesburg. The Company provides outsourced company secretarial services to both private and listed entities in South Africa.

We are currently seeking a Company Secretary/Board Secretary to join our Board consulting team in our Cape Town office.

The individual will be responsible for the development and management of their own client base.

Preferred Qualification:

• ACG (CS) or FCG (CS)

Preferred Certifications:

• Registration with the Chartered Governance Institute of Southern Africa (previously Institute of Chartered Secretaries)

Minimum Work Experience:

• At least 10 years' experience in Board and Board Committee support and administration; and
• Effective minute-taking and proficiency in English.

Responsibilities:

• Maintain client Board and Committee records, including information packs, agendas, minutes, etc., diligently.
• Draw up agendas for meetings, collate the necessary papers, and distribute the client Board/Committee packs in a timely manner.
• Attend client meetings, take minutes, and write the minutes of meetings.
• Act as a stand-by point of contact for the client Board members in all matters relating to governance and company secretarial work.
• Provide necessary support to the client Board, including travel arrangements, setting up meetings, and coordination of diaries with meetings.
• Stay informed about changes in governance-related legislation or guidelines.
• Research best practices with respect to corporate governance.
• Monitor compliance with applicable legislation and governance standards, including the Companies Act and King V.
• Assist in the preparation of clients' Integrated Annual Report, Annual Performance Plans, Quarterly Reports, and other statutory documentation.

Workplace Competencies:

• Accuracy and attention to detail.
• Ability to work independently.
• Willingness to learn.
• Ability to assimilate and handle large volumes of information.
• Ability to work under pressure and to tight deadlines.
• Excellent communication skills (verbal and written).
• Ability to write minutes of meetings.
• Excellent interpersonal skills and a professional manner.
• Sound document editing and evaluation skills, with pride in producing high-quality documents.
• Methodical and well-organized work approach with accuracy.
• Enthusiastic, strong team player.
• A self-starter with the ability to identify and complete tasks independently.
• Treat documents/information with confidentiality and respect.
• Basic knowledge of the Companies Act, No. 71 of 2008, King V, and general governance principles and their application.
• Good knowledge of MS Word, Excel, PowerPoint, and Board portal software.

Technical Skills or Expert Knowledge/Experience:

• Demonstrated experience and understanding of the workings of the Board, its Committees, and decision-making forums.
• High-level interpersonal skills, including the ability to liaise effectively with a range of stakeholders.
• High-level communication skills at all levels (written and verbal) and the ability to prepare presentations and solve problems.
• Demonstrated investigative and analytical skills, including proficiency in MS Word, Excel, and PowerPoint.
• Demonstrated ability to work as part of a team to deliver project outcomes within specified parameters, including timeframes and objectives.
• Ability to identify continuous improvement and innovation opportunities in processes to improve effectiveness and efficiency.
• Ability to work under pressure, including experience in planning, prioritizing, and organizing work to achieve goals and deadlines.
• Knowledge of statutory requirements with respect to the Companies Act and the King V Report.
• Awareness of applicable government legislation, audit regulations, and legal obligations.

Key Performance Activities:

Board and Board Committee Services

• Ensure the effective servicing of client Board & Committee meetings, including organizing meetings, preparing the agenda, collating papers, ensuring their timely distribution, attending meetings, preparing minutes, and following up on action plans.
• Monitor follow-up action taken after meetings and maintain the rolling agenda and action list.
• Organize client Board and Committee meeting calendar and annual general meetings.
• Ensure timely dissemination of information to client Board/committee members when required.
• Keep client diary updates and provide reminders of impending deadlines.

Stakeholder relations Management

• Develop close working relationships with client Board members, including Board Members' assistants.
• Develop and maintain good relations and actions with client executives and managers who provide reports to the Board & Board Committees.
• Company secretarial support.
• Management of Board administration.
• Ensure reports are written in professional English.
• Ensure compliance with the Companies Act and governance-related regulations.
• Manage and coordinate the compiling and distribution of client Board documentation.
• Attend all client Board and Board Committee meetings.
• Prepare PowerPoint presentations as required.
• File all documentation and maintain registers of all meetings and minute books.

Employment Type:

• Full-time within a flexible work environment.

Salary:

• Market related.

Commencement date: 1 March 2026

Job Type: Full-time

Work Location: In person