Company Secretarial Specialist

7 days ago

Cape Town, Western Cape, South Africa 5beeae46-84c9-4102-b582-bb1413862a8a Full time R46 800 - R300 000 per year

Company Secretarial Specialist (Hybrid)

– Cape Town

Cosecly | Tech-first Company Secretarial

Sort the admin. Support the compliance. Keep businesses running.

If you love taking the schlep out of statutory registers and beneficial ownership filings, you're our kind of human.

Cosecly is a tech-first company secretarial partner for ambitious South African businesses. We replace clunky spreadsheets and manual compliance with smart cloud tools and specialists who know what matters, when it matters.

About The Role

As a
Company Secretarial Specialist

, you'll be at the heart of client compliance and administration: keeping company records accurate, deadlines met, and statutory obligations properly sorted. Your work builds trust, protects businesses, and keeps our clients moving forward, without the schlep.

What You'll Do

Client records & onboarding

  • Register and maintain client details across internal systems.
  • Keep company profiles accurate and audit-ready.

CIPC & statutory compliance

  • Manage CIPC processes end-to-end (annual returns, company changes, director/shareholder updates, beneficial ownership submissions).
  • Maintain statutory registers and related compliance records with precision.

Registrations beyond CIPC

  • Handle UIF, COIDA, and Department of Labour registrations and profile updates.
  • Track deadlines and follow through fast to prevent penalties.

Client communication

  • Support clients via email, phone, and occasional in-person check-ins.
  • Translate compliance needs into clear, confident next steps.

Operations support

  • Assist the Operations Coordinator with projects, process improvements, and ad-hoc admin.
  • Spot inefficiencies and suggest smarter ways of working.

What You Bring

3–5 years' experience in company secretarial work, compliance admin, or any role where detail isn't just important, it's your happy place.

A solid working knowledge of CIPC processes and statutory record-keeping.

Experience with the Department of Labour systems is a big plus.

Clear, professional communication, written and verbal, with a knack for making complex things simple.

A strong sense of ownership: you follow through, you take pride in accuracy, and you don't ghost deadlines.

A Degree/Diploma in Business Administration, Project Management, Law/Compliance, or equivalent experience.

Tech-savvy, curious, and quick to learn new cloud tools.

Why You'll Love Working at Cosecly

Tech first.

We use smart cloud tools, clean systems, and continuous improvement to keep things running smoothly. No clunky admin, no unnecessary schlep.

Flexibility.

Hybrid, remote-friendly, and built on trust.

Fast growth

. We're a small, high-performing team where you'll learn quickly, stretch yourself, and see the impact of your work immediately.

People who care.

We're values-driven, supportive, and big on both performance and well-being. No egos, no drama, just good humans doing good work.

Purposeful clients.

You'll work with ambitious entrepreneurs and growing firms, helping them stay compliant and move forward.

About Cosecly

We're disrupting company secretarial in South Africa. Admin is a schlep — that's why we exist. We combine digital solutions with expert support to keep businesses compliant, credible, and growth-ready.

  • Location:

Cape Town (Hybrid)
- Type:

Full-time
- Apply:

Send your CV and a short note on why this role fits you.

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