Safety, Health and Environment Specialist

Description
BankservAfrica form part of the South African National Payments System and are a trusted partner of the financial industry, including banking institutions, and therefore require that employees adhere to unwavering standards of honesty and transparency in performing their duties.

PURPOSE

The SHE (Safety, Health and Environment) Specialist is responsible for implementing, monitoring, and maintaining health and safety protocols to ensure a safe working environment for all employees and visitors. This role involves ensuring compliance with South African health and safety regulations, conducting risk assessments, and promoting a culture of safety across the organization. Responsibilities include developing, implementing, and maintaining health, safety, environment policies, systems, frameworks and procedures. This role involves proactive risk management, regulatory compliance, training of all relevant stakeholders, and fostering a culture of safety across the organization on premises and off the premises with a zero-harm strategy.

You will engage with the following stakeholders:

The SHE (Safety, Health and Environment) Specialist at BankservAfrica will engage with a diverse set of stakeholders within and outside the organization. The key stakeholders include:

Internal Stakeholders:

• Facility Management Team: Collaborate with facility managers to ensure the proper functioning of safety, health and environment services in the organization's facilities.
• Operations Team: Work closely with operations teams to understand Safety, Health and Environment services requirements for day-to-day activities and coordinate activities for compliance.
• IT Department: Engage with the IT department to align SHE services with technological requirements and ensure seamless integration.
• Project Management Teams: Collaborate with project managers, architects, engineers and professionals to integrate SHE services into new construction, renovation or any project.
• Finance and Procurement Teams: Work with finance and procurement teams to manage budgets for SHE services.

External Stakeholders:

• External Contractors and Vendors: Collaborate with external contractors and vendors for specialized SHE services, equipment procurement, and project execution.
• Landlords and Real Estate Owners: Collaborate with landlords and real estate owners to develop and manage Service Level Agreements (SLAs).
• Regulatory Authorities: Engage with regulatory bodies and comply with SHE services, codes, standards, frameworks, policies and safety regulations. Communicate regularly with external auditors to ensure

regulatory compliance.

• Community and Environmental Groups: Depending on the nature of the organization and its projects, there might be a need to engage with local communities and environmental groups to address concerns

related to SHE services and projects.

• Government Agencies: Work with relevant government agencies to obtain permits, approvals, and ensure adherence to local regulations.

Management Leadership:

• Provide regular updates to management leadership on the status of SHE services, projects, compliance, and any critical issues. Present financial projections and justifications for SHE services

initiatives.

Safety and Compliance Teams:

• Health and Safety Teams: Collaborate with health and safety teams to establish and enforce safety protocols related to SHE services systems.
• Compliance and Risk Teams: Work closely with compliance and risk teams to ensure adherence to industry regulations, codes, standards, frameworks and policies.

Your key responsibilities include:

• Health and Safety Compliance: Ensure compliance with local, national and international health and safety laws, regulations, frameworks and standards. Conduct monthly inspections and periodic audits of all

real estate to identify risks and ensure adherence to SHE policies.

• Building Management: Manage and oversee the new BankservAfrica Head Office in Rosebank including all BankservAfrica real estate as and when required in view of SHE.
• Service Level Agreements (SLAs): Manage SLAs with landlords, all third parties and Facilities Management partners where applicable.
• Policy Development and Implementation: Develop, implement, and review Occupational Health and Safety (OHS) policies, operating model, procedures, guidelines and frameworks. Develop and implement a zero

harm strategy across the organisation on premises and off the premises covering internal and external stakeholders to reduce incidents and accidents. Communicate policies effectively across all

departments and levels of the organization.

• Risk Management: Identify potential hazards, conduct risk assessments, and implement mitigation strategies. Investigate incidents, accidents, or near misses, and ensure corrective actions are implemented.

Serve as the Risk Management Champion within the Facilities Management department.

• Training and Awareness: Develop and deliver OHS training programs for employees and contractors. Promote awareness campaigns to foster a culture of SHE and drive employee participation and feedback on

training programs.

• Emergency Preparedness: Develop and test emergency response plans for scenarios like fire, medical emergencies, and evacuations. Coordinate drills with government authorities and ensure readiness of

emergency teams and resources.

• Stakeholder Collaboration: Liaise with regulators, auditors, and external bodies to ensure compliance and continuous improvement. Collaborate with internal departments to integrate SHE considerations into

business operations.

• Reporting and Documentation: Maintain accurate records of safety audits, incident reports, training sessions, and certifications. Prepare regular reports on OHS performance with a full SHE view and

present to Management.

• Technology: Implement SHE technology to drive innovation for a high performing safety culture. Implement technology to produce monitoring and measurement of SHE performance indicators.
• Environmental, Social and Governance (ESG) Compliance: Support the company ESG functions to drive ESG targets such as the reduction of the company environmental footprint. Ensure compliance with local and

international ESG standards, laws and frameworks.

• Contractor management: Ensure that all contractors are managed according to SHE regulations, policies, frameworks and standards including compliance with the Building Regulations and relevant Acts and

various industry regulations. Review and approve contractor safety documentation in accordance with the OHS Act.

• Offsite compliance: Ensure that all external events which includes physical inspections of external premises align with company objectives, the OHS Act and SHE services.
• Client satisfaction: Ensure all stakeholders are satisfied via various review platforms.
• Manage and control individual and relevant project / intervention costs
• Manage and maintain good stakeholder relationships
• Deliver on internal and external stakeholder requirements/SLA's
• Deliver on BU goals and activities aligned to strategy
• Identify and scope opportunities for improvement / innovation
• Deliver client or company specific projects in line with company standards and in agreement with line manager
• Schedule quarterly OHS team meetings, e.g. First Aiders, Fire Fighters and Evacuation Wardens.
• Participate in and take minutes of all OHS team and committee meetings.
• Undertake monthly first aid box and fire extinguisher inspections to ensure the contents are as listed and have not deteriorated or expired, replenish as necessary. Update spreadsheet for audit

purposes.

• Collate monthly First Aider audit feedback and transfer information into audit document.
• Actively participate in the process of monthly building inspections by ensuring that inspections are carried out and forms completed and returned timeously.
• Participate in monthly building Inspection report back meetings and act on assigned recommendations.
• Keep records of inspection findings and assist in producing reports that suggest improvements;
• Record incidents and accidents;
• Assist the Manager SHE with the IOD registration on COIDA website
• Actively participate in incident/accident investigations meetings to determine the causes, determine associated risk, and agree on controls to prevent recurrence
• Conducts risk assessments associated with health, safety and environmental related risks
• Assist in outlining safe operational procedures which identify and take into account all relevant hazards;
• Ensure working practices are safe and comply with legislation;
• Assist in in-house training about health and safety issues and risks;
• Keep up to date with new legislation and maintain a working knowledge of all Health and Safety developments
• Assist in collating and producing reports, newsletters and bulletins;
• Coordinates and maintains a workplace health program to reduce health risk and encourage healthy lifestyles.
• Participate as a member of the Workplace Health program Committee and takes the minutes thereof.
• Assists in drafting employee communications with respect to workplace health programs to provide continued education
• Keep abreast of current national wellness and wellbeing initiatives and activities
• Policies and procedures: Provide input into relevant policies and procedures
• Compliance: Comply with relevant policies & procedures, regulation and legislation
• Risk: Identify and escalate risks appropriately
• Assist team members to ensure understanding of required deliverables and stay abreast of technical skills
• Contribute to the development of a positive team culture

Qualifications / Knowledge

• Diploma or Bachelors Degree 3 to 4 year degree in Occupational Health and Safety Management or a related field.
• Competency in MS Office
• Relevant additional qualifications in OHS and Environmental disciplines will be advantageous such as:
• South African Institute of Occupational Safety and Health (SAIOSH)
• National Examination Board in OHS (NEBOSH)
• South African Auditor and Training Certification Authority (SAATCA) certification that cover both ISO 45001 and ISO 14001

Experience

• 6+ years of experience in SHE, preferably in a corporate or financial services environment.
• Proven track record of implementing and maintaining safety systems and processes with a good level application of the OHS Act and its Regulations, municipal by-laws and the SANS Codes of practice.
• Managing SLAs with landlords and all third parties