academic operations coordinator

23 hours ago

Durban, KwaZulu-Natal, South Africa Advtech Full time

Join Our Team at IIE Rosebank College

The Independent Institute of Education, Rosebank College, is part of the ADvTECH Group, Africa's leading private education provider. From our humble beginning in 1909, Rosebank College has grown to a student population of more than 30,000 students nationwide.

As we continue to expand and innovate, we invite passionate professionals to become part of our dynamic team. If you are driven by the desire to make a meaningful difference in students' lives and wish to contribute to an institution that values academic excellence, connection, and student success, we would love to hear from you.

Join us on our journey of shaping futures

Job Purpose:

To coordinate, implement, provide support, and generally oversee the events and initiatives to enhance and improve the overall student experience. To manage assigned programmes, lecturers, and students through effective communication, liaison, and service delivery.

Duties & Responsibilities:

Client Liaison & Communication

  • Manage student queries via IIE RC assist as an agent.
  • Resolve or assist with queries or requests on IIE RC Assist.
  • Sustain relationships with external service providers.
  • Escalate queries/requests within the campus communication.
  • protocol and ensure effective information sharing/referral.

  • Capture and update student notes on SIS
    Academic Admissions and Delivery

  • Attend and assist in departmental meetings.

  • Process academic queries/requests to ensure timely feedback, i.e. intercampus transfers, academic credits, subject rewrites, special assignment requests, and results.
  • Ensure admission criteria requirements are met
  • Review Assessment Timetable in conjunction with Academic
  • Operations Officers.

  • Assist with physical exam scripts (courier and control for retrieval and marking)
    Academic Administration

  • Manages the administration of student data on SIS.

  • Manages deadlines for completion of data/spreadsheets for reports.
  • Documents academic query/request processes and outcomes.
  • Compiles graduation lists in conjunction with Academic Operations Officers.
  • Assist campus management and National with graduation.
  • Review assessment timetables in conjunction with the Academic Operations Officer.
  • Allocate Lecturers and students to respective groups.
  • Assist with students' and lecturers' orientation.
  • Assist with student letters
  • Assist the team during all Internal and external audits
  • Complete all operational administration duties/tasks as delegated by Managers.
  • Managed specific tasks as delegated by the manager
  • Compliance – policy implementation
  • Report deviations via academic query to the management.
  • Give input on the annual policy review process.

Minimum Requirements:

Qualifications

  • Degree/BTECH or Advanced Diploma (NQF Level 7)

Experience

  • 2- 3 years of administration and customer services experience

Key Competencies:

  • Knowledge and understanding of the South African higher education systems and regulatory framework.
  • Ability to manage time effectively.
  • Attention to detail.
  • Customer service orientated.
  • Ability to effectively cope with change.
  • Deadline-orientated and can work well under pressure.
  • Be able to work in a team environment.
  • Effective communication skills

Salary:

Market related.

Rosebank College is an equal opportunities employer however preference will be given to EE and South African candidates.

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