Admin & Bookkeeper - Centurion

1 week ago

Centurion, Gauteng, South Africa Talent Room Full time R45 000 - R60 000 per year
Our client based in Centurion is looking to appoint a detail-oriented and reliable Admin & Bookkeeper.

Responsibilities:
Recording Financial Transactions 
  • Sales (invoices, receipts)
  • Purchases (bills, purchase orders)
  • Bank transactions (deposits, withdrawals, transfers)
  • Cash transactions (petty cash, till cash)
Managing Accounts Payable
  • Entering supplier invoices
  • Tracking due dates and making payments
  • Reconciling supplier statements
Managing Accounts Receivable
  • Creating and sending customer invoices
  • Recording customer payments
  • Following up on overdue accounts
Bank Reconciliation
  • Matching internal records with bank statements
  • Identifying discrepancies or missing transactions
Payroll Processing (if applicable)
  • Recording payroll expenses
  • Tracking employee deductions and benefits
  • Calculating PAYE, UIF, and other statutory contributions
Journal Entries
  • Recording adjusting entries for accruals, depreciation, provisions
  • Reallocating expenses and correcting errors
Maintaining the General Ledger
  • Organising all accounts (assets, liabilities, income, expenses)
  • Keeping the books balanced (debits = credits)
Tax Compliance Support
  • Calculating and recording VAT
  • Preparing for income tax submissions
  • Keep supporting documents for audits
Financial Reporting
  • Preparing trial balance
  • Assisting with the preparation of the income statement, balance sheet, and cash flow statements
Inventory and Asset Tracking
  • Recording inventory purchases and usage
  • Maintaining fixed asset registers
E-Commerce Bookkeeping Functions
  • Integrating online sales platforms with accounting software (e.g. Shopify, WooCommerce, Takealot)
  • Recording online sales and merchant fee deductions (e.g. PayFast, PayPal, Yoco)
  • Reconciling payment gateways with bank deposits
  • Managing refunds, chargebacks, and returns
  • Calculating shipping costs and expenses
  • Tracking stock movements across online and physical locations
  • Recording advertising and digital marketing expenses (e.g. Google Ads, Facebook Ads)
  • Monitoring sales tax/VAT compliance across jurisdictions (if applicable)
Supply Chain Management Support
  • Coordinating purchase orders and supplier deliveries
  • Tracking the cost of goods sold (COGS) and landed costs
  • Monitoring lead times and delivery schedules
  • Assisting in vendor evaluation and contract management
  • Recording logistics, warehousing, and fulfilment expenses
  • Supporting demand forecasting through historical data analysis
  • Liaising between procurement, finance, and inventory management functions
Administrative and Operational Oversight
  • Handling supplier registrations and vendor onboarding documentation
  • Preparing and submitting tenders, quotes, and compliance documents
  • Maintaining company records, licences, and statutory registrations
  • Scheduling and supporting internal operational meetings
  • Coordinating insurance, security, utilities, and premises-related tasks
  • Ensuring workflow integration across departments
  • Overseeing the day-to-day functioning of the business operations and supporting strategic initiatives
Requirments:
  • Matric certificate
  • A relevant tertiary qualification in Accounting, Bookkeeping, or Business Administration (advantageous)
  • Minimum of 2 years' experience in a similar role (administration & bookkeeping)
  • Proficient in accounting software such as Pastel, SAGE, or similar systems
  • Competent in Microsoft Office, especially Excel, Word, and Outlook
  • Excellent organizational and time management skills
  • Strong numerical ability and attention to detail
  • Effective communication skills – both verbal and written
  • Ability to work independently and take initiative
  • Reliable, trustworthy, and able to handle confidential information
  • Fluent in English (Afrikaans is an advantage)

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