primary school sports co-ordinator

1 day ago

Durbanville, Western Cape, South Africa El Shaddai Christian School Full time R320 000 - R480 000 per year
Job Advert Summary

Our independent Christian school in Cape Town invites applications for the position of Primary School Sports Co-ordinator. This is a key leadership role responsible for the effective planning, administration and delivery of the Primary School sports programme (Grades 1–6), including Physical Education teaching, coaching, fixtures management, sports administration, and collaboration with internal and external coaches.

The ideal candidate is organised, energetic, child-centred, and committed to excellent sports education within a values-based school environment. The role includes academic, administrative, organisational, and relational responsibilities and requires strong communication with parents, staff, pupils and partner schools.

Closing date for applications 31 December 2025.

Starting Date : 12 January 2026

Minimum Requirements

Relevant qualification in Sports Management, Education, Human Movement Science or similar.

  • Experience teaching Physical Education (preferably in a Primary School environment).
  • Proven experience in sports coaching and sports administration.
  • Strong organisational and communication skills.
  • Ability to work collaboratively with staff, parents, pupils and external providers.
  • Competency in email communication, basic spreadsheet use, and general administrative systems.
Duties and Responsibilities

  1. Academic Responsibilities

  2. Teach Physical Education for Grades 1–6 and Pre-Primary

  3. Be able to teach other academic subjects when required

  4. Organisational Responsibilities

Daily

  • Regularly update the sports noticeboard
  • Communicate programme changes with parents
  • Confirm fixtures, fields, and team logistics
  • Manage and communicate with all outside coaches

Weekly

  • Prepare and send the weekly sports programme to parents
  • Confirm fixtures with other schools and coaches
  • Inspect sports fields and liaise with grounds staff to ensure readiness.
  • Attend weekly staff meetings on Monday and Friday to bring updates on sports

Monthly

  • Communicate content to the Social Media manager
  • Collect and process coaches' timesheets

Termly

  • Prepare a written term overview
  • Send thank-you communication to coaches
  • Prepare next term's sports programme
  • Confirm next term's arrangements with all coaches.
  • Prepare age-group fixtures lists for all sports codes.
  • Review the upcoming term planner (tournaments, tours, events)

Seasonal

  • Appoint, meet, and contract internal and external coaches
  • Communicate expectations, protocols, and code of conduct
  • Issue and collect all sports equipment per season; manage inventories
  • Arrange repairs and maintain spare/emergency sets
  • Manage sports sign-ups and Ed-Admin entries
  • Update and maintain sports databases (house groups, age groups etc.)
  • Coach and manage one summer and one winter sports team.

Sports Events

  • Organise and oversee inter-house sports competitions
  • Coordinate inter-school events (e.g., athletics)
  • Plan and run the annual Sports Awards Ceremony
  • Manage annual sports photo days.
  • Introduce and manage inter-house events across JP and SP:

    Athletics, Gala, Hockey, Netball, Cricket, Mini-Cricket.
  • Book facilities where required.

  • Maintain term and annual house points, trophies and prize allocations.

  • Communication and Meetings

  • Weekly meeting with Primary School Head

  • Weekly meeting with High School Sports Co-ordinator
  • Attend sports code AGM's and inter-school meetings.
  • Maintain positive PR with other schools, clubs and associations.
  • Attend Parent Evenings and present where required.

  • Present sports updates in weekly assemblies.

  • Finances

  • Assist with sports budgeting and record-keeping

  • Process coach payments and service provider fees promptly
  • Acquire quotes and purchase equipment (subject to approval).
  • Pay venue hire and annual subscriptions.

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