Administrator

5 days ago

Gqeberha, South Africa Level-Up Full time

We are seeking a reliable and detail-oriented Administrator to support the smooth running of office and warehouse operations. The role requires proficiency in MS Office, basic knowledge of accounting software, and at least 2-3 years of experience in administration and accounts receivable. The ideal candidate will be organised, proactive, and capable of handling multiple tasks efficiently KEY RESPONSIBILITIES Telesales: Engage with clients and provide product or service information. Order Processing: Generate and process customer and supplier orders. Drafting of Quotes: Prepare accurate quotes for clients as required. Stock Control: Monitor stock levels, assist with ordering through the Procurement Manager, and maintain accurate records. Dispatch: Generate route sheets, check orders, and assist with loading vehicles when necessary. Receiving of Stock/Credits: Handle incoming stock, verify deliveries, and process credit notes. Accounts Receivable: Assist with invoicing, payments, and reconciling accounts. Documentation: Scan and file all PODs, ensuring accurate record-keeping. Reporting: Prepare basic reports as required. REQUIREMENTS Education: Matric (Grade 12) required; certificate/diploma in Administration, Accounting, or related field is a plus. Experience: Minimum 2-3 years experience in administration and accounts receivable. Systems: Proficiency in MS Office (Word, Excel, Outlook) Basic knowledge of accounting software ERP system experience advantageous Skills & Competencies: Strong attention to detail and accuracy Organised and able to prioritise tasks Good numerical and communication skills Ability to work independently and under pressure ATTRIBUTES Reliable, disciplined, and self-motivated Proactive and takes ownership Team player, willing to support operational need

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