Customer Service Agent

Description

Overall purpose of job

To provide professional customer service and support to all customers by providing quality services through accurate processing of all customer orders and resolution of disputes and general enquiries first time and on time to meet customer expectations compliantly.

To achieve performance and operational targets and maximize the benefit and opportunities derived from positive customer relationships to ultimately assist in the retention and growth of company sales.

Ensure all administrative duties are well executed according to all SOPs and good document practices are adhered to in accordance with the compliance policies

Essential duties and responsibilities:
Base Business
- Ensure all orders are processed in the appropriate timeframes to meet different customers SLA
- Enter all transactions accurately first time to prevent errors.
- Ensure delivery of stock orders within time frames as stipulated by the customer to meet customer’s SLA and expectations.
- Respond to customer’s enquiries and resolve disputes using initiative within the required response time. Seek assistance from Team Lead when needed to determine appropriate solution.
- Manage daily workload and support colleagues by sharing workload when required, to meet customer expectations and departmental goals and objectives.

Adherence to all business rules, policies, regulations and ensure good document management to ensure overall compliance and achieve zero Audit findings.
- Complete all assigned Compliance Training within required time frames/ by Due dates as stipulated.
- Supports and develops a positive working environment amongst team members that fosters commitment, high energy, innovation, teamwork, customer dedication and continuous improvement.
- Develop strong relationships with customers, commercial and operational partners to provide positive and professional customer service and support.
- Interact with and support colleagues through best practice sharing of processes and ERP system knowledge
- Supports and engages in CREDO activities

Additional activities that may be required from time-to time:

- To assist with customer specific projects or activities to help to resolve disputes.
- To assist with documentation & reconciliation of case details to support Customer Disputes
- Some activities / project specific may require time spent at the specified customer/ hospital and will be assigned accordingly

**Qualifications**:
Special requirements:

- Required: 3 years minimum administration/ Customer Service experience
- Required: Computer literate, E-literate and a general aptitude to using technology and e-platforms as required
- Required: Good verbal & written skills in the standard business language
- Preferred: Supporting qualifications
- Preferred: JDE & SAP - system experience beneficial

Other features:

- Adherence to all company and Quality & Regulatory policies
- Utilize all systems and technology provided to perform daily duties in adherence to SOP’s.
- Attend all relevant training sessions as required and to develop skill sets and knowledge
- Maintain thorough familiarity with your personal Health & Safety responsibilities as described in the Company’s Health & Safety policy.
- Willingness to travel, work at customer locations and attend external meetings as required.
- Location:Midrand, Johannesburg, South Africa

Essential knowledge and skills:

- Ability to use all ERP, JJ, and customer platforms/portals to perform daily duties.
- Goal orientated, works with a sense of urgency
- Ability to prioritize and and work under pressure to meet demanding timelines
- Ability to Listen and deal with difficult customers & conflict to ensure positive outcomes
- Ability to build relationships with colleagues and customers

Core competencies required for this role:

- Customer focused and goal orientated
- Number literate and pays attention to detail to process data accurately
- Good verbal and written communication skills in English (universal language)
- Able to interact and communicate with customers and colleagues
- Optimistic, Enthusiastic and Energetic
- Organised, uses initiative to support customer inquiries and takes ownership
- Be self-motivated and a committed team player