Reception/office Management

14 hours ago

Paarl, South Africa Initium Professional Services Full time

**Position: Reception/Office Management**

**REQUIREMENTS AND DESIRABLE SKILLS**
- Matric/Grade 12;
- Experience with switchboard handling;
- Good interpersonal and communication skills;
- Excellent administrative and organisational skills;
- Excellent attention to detail and accuracy;
- Confident with the ability to work under pressure and remain positive and focused at all times;
- Sound computer literacy;
- Resourceful, self-motivated with a sense of urgency and strong work ethic;
- Adaptable with a willingness to learn and grow;
- Trustworthy and reliable with a high level of integrity;
- Experience working in a professional environment;
- Valid driver’s license and own reliable transport.

**RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING**
- Reception:

- Ensure that all clients are welcomed in a professional manner;
- Control of the switchboard;
- Professional telephonic communication;
- Responsible for the boardroom booking system.
- Office Management
- Stock keeping and buying of stationery and office groceries;
- Management of telephone systems, copy machines, IT systems etc;
- Manage the use and services of the company vehicle;
- Administration surrounding the office building and its contents;
- Contact person for service providers.
- Administration
- General filing and administration;
- Typing and dictation;
- FICA administration
- Client information management;
- Trust administration
- Review invoices and contracts
- Personnel
- Management of office cleaner and messenger;
- Arrange office functions and promote a positive office culture;

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