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Billings Administrator

3 weeks ago

Midrand, South Africa FundaMali Full time

**JOB DESCRIPTION**

The main tasks and responsibilities associated with the position are listed below. This is not an exhaustive list of tasks and responsibilities, and any other tasks and/or responsibilities that could be reasonably expected for the position may be required.

**PERSON SPECIFICATION**

**Qualifications**

1. Matric - Passed with good grades and Mathematics and English on Higher Grade.

2. Bachelor's degree/diploma in Business Administration or related field.

3. Professional certification in Company Secretarial Practice or related field.

**Experience**

1. Experience in Finance and Accounting.

2. Experience with Excel and Microsoft.

3. Experience working in a professional services firm or accounting practice will be an advantage.

4. Familiarity with various accounting software and tools like Pastel, XERO, SAGE, and QUICKBOOKS.

**PERSONAL ATTRIBUTES**

**Interpersonal Sensitivity** - The ability to demonstrate an awareness of how others feel and be empathetic towards the needs and feelings of others.

**Teamwork** - A genuine intention to work cooperatively with others, to be part of a team, to work together as opposed to working separately or competitively.

**Persuasiveness** - The ability to communicate in a convincing manner and to influence people.

**Planning, Organising & Controlling** - The ability to establish courses of action for self and/or others to ensure the efficient completion and control of work.

**Task Structuring** - Plans, prioritizes, and structures own work, seeks closure, achieves own objectives, and manages own time.

**KEY PERFORMANCE AREAS**

**Billings Administrator**

Billings, Invoicing, Jobs, and Quotes:

- Liaise and communicate with clients.
- Prepare quotes.
- Follow up on quotes sent to clients timeously.
- Prepare Invoices - Send out invoices.
- Customer reconciliations.
- Send out Customer Statements.
- Follow up on overdue payments.
- Liaise with the team and create new jobs and new leads on XPM.
- Liaise with the team to update XPM job statuses.
- Extract weekly debtors age for billings meetings.

Timesheets:

- Ensure timesheets are done on a daily and weekly basis.
- Check that timesheets are done accurately.
- Extract timesheet reports weekly and monthly to reconcile billings generated for time spent on billable clients.

Reconciliations:

- Dext.
- Simplepay
- Xero
- Sage
- CIPC

If you meet the criteria outlined above and are excited about the opportunity to join us, we encourage you to apply.

We appreciate all applicants' interest and will be in touch with those selected for further consideration.

**Education**:

- Bachelors (required)