Financial Assistance

3 days ago

Pretoria, South Africa Affirmative Portfolios Full time

**Financial Assistance - Pretoria - R440 513pa**

**6 - 9 Month Fixed Term Contract**

**Operational finances**:

- Receive invoices and supporting documentation for payment. Follow up on outstanding documents.
- Check invoices for correctness, verification, and process.
- Ensure that payments to service providers and consultants are processed within the shortest possible time against the internal checklist and procedures of the GTAC.
- Ensure accurate and complete database of invoices/supporting documentation/deliverables are received.
- All relevant spread sheets to be updated with information derived from the invoices.
- Process S&T travel claims and advances for officials and consultants against the relevant budgets and appropriate procedures.
- Compilation of monthly travel and subsistence reconciliation for the unit.
- Ensure that Cost Recovery invoice to GTAC is processed timeously.

**Planning and Budgeting**:

- Compilation and submission of monthly expenditure reports
- Assist with compilation of annual budgets, budget submissions and retention of surplus requests
- Ensure timeous request of transfer of Funds for disbursements

**Grant payments**:

- Preparation of request for payments
- Ensure that disbursements are captured timeously and accurately on Grant Management System
- Ensure that Bank account information are captured accurately and well maintained
- Ensure that proof of payments are circulated to the project teams

**Procurement**:

- Development and implementation of a procurement plan
- Assist with procurement of goods and services for unit.

**Effective Project administration**:

- Ensure that the proof of grant payments and financial documents are filed and maintained accordingly and in line with RACI (filing protocol)
- Ensure that all financial documents are accessible and that accurate records are kept of all expenditure and financial information for audit purposes.
- Assist with compilation of ad hoc reports.
- Provide communication support with service providers (contracts management)

**Minimum requirements**:

- Tertiary Qualification (NQF 6) in Finance or Accounting
- 4 years’ financial and administrative experience.
- Knowledge of Public Sector finance, including the Standard Chart of Accounts and the government budgeting processes, the PFMA and Treasury Regulations.
- Experience of Public Sector finance and budgeting processes, accounting practices and financial legislation.
- Compliance with the policies governing the expenditure of voted and donor funds.
- Experience in working with consultants.
- Good communications skills in both verbal and written language

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