Debtors Controller

1 week ago

Johannesburg, South Africa ADvTECH Support Office Full time

**KEY RESULT AREAS (KRA’S) WHAT**:
1. Debtors control and maintenance

2. Control accounts and journals

3. Payments

4. Special projects

5. Adhoc Duties
- Responsible for the full Debtors and Cashbook function, which included administration, liaising with internal and external clients as well as suppliers & Financial Institution

Internal Customers : All departments

External Customers : Customers, Suppliers, SARS,Exterbal Auditors & Financial Institutions.

**JOB SPECIFICATION (Requirements necessary to conduct the job successfully)**

**EDUCATION**
Minimum:

- Financial Accounting/Business Administration Certificate

Ideal:

- D365 (Advantageous)
- Microsoft excel (Non - negotiable)
- Excalibur (Advantageous)

**LEGAL REQUIREMENTS, CERTIFICATES, LICENCES, REGISTRATIONS**: (List the licenses, certificates or registrations that are required to perform the essential duties of this job).

As required

**TRAINING***: Minimum:

- Excel Literate, Accounting packages and Windows Computer Literate, Debt Collecting, Interpersonal skills

Ideal:

- Legislative updates

**EXPERIENCE***:

- At least 2 - 3 years’ experience in finance clerk position dealing with debtors, creditors & cashbooks
- Debtors experience (Non-negotiable)

**Key Result Area [What] 1. Debtors control and maintenance**:
**Key Activities (How)**

**Key Result Indicators (Measures)**:

- Receives documentation from relevant departments and journalism revenues/corrections and payments
- Compiles journals with detailed documentation on a monthly/daily basis
- Forwards journals for authorisation
- Communicates and negotiates with fee payers, lawyers, staff and departments to recover outstanding monies and arrange payment
- Prepares letters and communicates with Administrators on a monthly basis
- Prepares report on debtors on a monthly basis
- Forwards debtors’ handovers
- Communicates with attorneys on a monthly basis
- Liaises with student advisors/administrators when required
- Debtors statements, accuracy and reconciliation
- Monitor collections and advise branches on arrears debt
- Maintain filing system
- Audit preparation
- Comply and uphold finance processes in line with company and statutory regulations
- **Timelines as agreed with FM**

**Key Result Area [What] 2**. **Control accounts and journals**

**Key Activities (How)
**Key Result Indicators (Measures),**:

- Analysis and reconciles control account and obtain relevant documentation
- Journalise re-allocation
- Comply and uphold finance processes in line with company and statutory regulations
- **Timelines as agreed with FM**

**Key Result Area [What] 3. Payments**:
**Key Activities (How)
**Key Result Indicators (Measures)**:

- Receives payments daily deposits and allocations
- Checks and ensure allocations are correct as per policy
- Forwards documentation to controller for checking
- Control and maintain debit order database ensuring all monies are collected. Communication with unpaid fee payers
- Comply and uphold finance processes in line with company and statutory regulations
- **Timelines as agreed with FM**

**Key Result Area [What] 4. Special Projects**:
**Key Activities (How)**

**Key Result Indicators (Measures)**:

- Special projects as and when required by manager. Innovation and ideas to improve collections and administrative process
- **Timelines as agreed with FM**

***:
**Key Result Area [What] 5. Adhoc duties.**:
**Key Activities (How)
**Key Result Indicators (Measures)**:

- Assist FM with ad hoc financial reports/duties as required
- Assist with HO office reception duties and ensure procedures are followed.
- Assist with adhoc duties or events i.e. Good Food & Wine.
- As required by the business
- As per reception and office procedures
- As required by the business

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