Bookkeeper

KEY PERFORMANCE AREAS

Debtors and Credit Control (Accounts Receivable)

Local and Foreign Creditors (Accounts Payable)

Landed Costs

Banking and cashbooks

Petty cash

Journals

Capture of Incoming Shipments details on SARS Summary sheets

VAT

General Ledger Account Analysis

Audits

Filing and archiving

Confidentiality and security

Systems & procedures

SAP B1 use

Teamwork

Compliance with Internal Policies and Processes and Quality Management system

General

KEY PERFORMANCE AREAS (in detail)

Debtors and Creditors Control

Responsible for managing Accounts Receivable balances within defined company payment terms

Ensures that relevant customer contact receives invoices (end user, procurement or accounts department)

Follows up unpaid invoices

Runs weekly system-generated debtors age analysis reports for review by FM and FD

Reports on debtor status and outstanding invoices

Processes Down Payment Invoices on request from Customer Service Specialists

Creditors (Accounts Payable)

Local Creditors

Processes Purchase orders for Local Suppliers where necessary.

Captures invoices on SAP B1.

Processes debits/ returns in respect of adjustments or errors â Financial Manager to authorize

Processes staff expense claims

Prepares weekly/monthly payment schedules.

Overseas Suppliers

Processes supplier invoices from Goods Received Notes (GRPOs) on SAP B1 and checks detail to supplier tax invoice.

All Creditors

Resolves any accounting queries in respect of amounts on statements, missing documents etc.

Prepares formal creditors reconciliations for review by Financial Manager

Landed costs

Captures Landed costs for all incoming shipments

Processes adjustments to landed costs

Banking

Captures and allocates Banking data for Company bank accounts, credit cards and petty cash accounts.

Prepares monthly reconciliations of credit card general ledger accounts to statements and petty cash reconciliation.

Loads creditor payments on banking platform

Petty cash â Cape Town

Administers petty cash box, ensuring that all withdrawals are signed for and are supported by slips/invoices

Performs monthly petty cash counts prior to handing over to Financial Manager to check and sign off

Journals

Captures journals in respect of credit card & petty cash, for approval by Financial Manager.

Captures any adhoc and correcting journals in respect of SAP B1 data entries, on request and for approval by Financial Manager.

Capture of Incoming Shipments details on SARS Summary sheets

Recording of Import VAT and Customs Documentation References for Customs VAT Reconciliation purposes

VAT

Prepares monthly VAT calculation for review by the Financial Manager

General Ledger Account Analysis

Prepares detailed and accurate analysis of general ledger accounts on a monthly basis

Audits

Retrieves documentation and provides information for the auditor, as required, during the annual audit.

Assists with preparation for and collation of documents required for the annual BEE verification

ÃÂ

Filing, Document Scanning and Archiving

Responsible for filing and archiving for the Finance department, for easy retrieval of documents as and when required

Maximises efficient use of storage space and resources

Utilises SAP B1 for filing and retrieval

On instruction disposes of archived material at the end of retention period

Maintenance of Confidentiality & Security

Maintains absolute confidentiality regarding Internet banking & ABSA/Barclays international banking platform logon procedures, passwords and user names.

Maintains absolute confidentiality regarding financial and any other confidential company or employee data.

Follows best practice working procedures to ensure confidentiality of electronic files, documents and working papers

Systems & procedures

Writes/maintains written records of own systems and procedures in the form of a Standard Operating Procedure Manual

SAP B1 use

Demonstrates full understanding of and is competent in the use of SAP B1 functionality and processes relevant to position

Teamwork

Consistently demonstrates willingness to assist colleagues with tasks to ensure smooth operations in department

Provides back-up assistance to other members of the team on request from manager

Contributes positively towards a professional and pleasant working environment in department and company

Communicates professionally with colleagues and managers at all times

Compliance with Internal Policies and Processes and Quality Management System

Shows commitment to the effectiveness of the Quality Management System through full compliance with the quality policy, quality objectives and non-conformance and corrective action processes

Provides appropriately detailed verbal and written feedback/reports to managers to agreed timescales and in agreed format

Demonstrates responsiveness to follow up requests from internal and external customers, managers and colleague (if relevant)

Communicates professionally wit