Workshop Administrator

2 weeks ago

Cape Town, South Africa SA Metal Group (Pty) Ltd Full time

**Responsibilities will include, but are not limited to**:

- Managing all telephonic requests and correspondence
- Ordering and following up on parts, repairs, services and liaising with various service agents i.e. Volvo, Scania, UD
- Managing and processing of quotations and invoicing for repairs, vehicle services, parts and tools
- Ensure that Critical parts that are to be kept at stores are updated regularly
- Liaising with suitable suppliers and sourcing quality of parts and spares
- Ordering all parts and spares from the internal stores
- Fleet service planning for all vehicle types, trailers, baler machines and trailers - arranging vehicle services and COF appointments and any related tasks
- Scheduling and managing light motor vehicle checks with internal departments
- Coordinate, schedule and liaise with key internal staff members in order to ensure their satisfaction on quality and progress of jobs
- All filing and record keeping as it relates to the department
- Any other tasks including administrative functions, as agreed with the Truck Workshop Manager, suited to this level of responsibility

**Qualifying Criteria**
- Minimum Grade 12 education or equivalent
- Relevant administrative qualification or diploma
- Driver’s license
- Experience in a fleet administration role is a must
- Minimum of 5 years relevant working experience in a similar role
- Computer literate (MS Word, MS Excel, MS outlook)
- Strong administrative ability
- Knowledgeable on the Occupational Health & Safety Act
- Sound communication skills (understand, read and write English)

**Qualifying Attributes**:

- Hard working and self-motivated
- Good interpersonal skills
- Display a professional work approach
- Time management and organizational skills
- Result-driven
- Logical and detail orientated
- Excellent standards in execution
- Commitment to a strong business ethic and integrity
- Ability to multi-task and manage demanding workload in a pressurized environment
- Excellent problem solving skills coupled with the ability to think on your feet
- Attention to detail and accuracy

**Type **Permanent

**Benefits include**
- Provident fund
- Life cover
- Medical aid - Hospital Plan with Discovery Health
- Funeral cover
- 15 x paid leave days per annum
- Long service leave after five years of employment

**Standard hours**

07:30 - 16:30 Monday - Thursday

07:30 - 15:30 Fridays

May be required to work overtime as per operational requirements

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