Finance: Creditors Supervisor

**Role Overview**:
As the Creditors Manager, you will be responsible for the smooth operation of the Accounts Payable division, ensuring timely and accurate payments to our suppliers. Your role will also involve managing a dynamic team, addressing supplier inquiries, and ensuring our accounting practices align with accounting standards.

**Qualifications and Experience**:

- Basic but strong accounting knowledge. In-depth understanding of accounting principles and financial controls.
- A financial qualification would be an advantage
- Strong experience in creditors management and accounts payable functions. Minimum 8 years - Local and foreign.
- Strong reconciliation skills
- Detail-oriented with strong problem-solving abilities and the capacity to identify opportunities for process optimization.
- Excellent knowledge in foreign currency and Foreign exchange contracts
- Advanced knowledge of Microsoft Excel
- Experience working on an ERP system or accounting package
- Excellent communication skills with a focus on supplier relations and interdepartmental collaboration.
- Proven ability to manage teams and coordinate complex tasks effectively.
- Coaching and mentoring skills
- Ability to process high volumes of work
- Meticulous, attention to detail and accuracy ESSENTIAL
- Assertive, self-confident team player
- Ability to consistently Set and meet deadlines.
- Able to prioritize and organize in a multi-tasked job.
- Hard working and be able to work under pressure.

**Key Responsibilities**:

- Lead, supervise and coordinate the activities of the team of creditors clerks to ensure timely payments and prevent delays in goods and services due to outstanding accounts, ensuring that high levels of service are maintained.
- Foster a positive team environment and manage team morale within the department and company.
- Ensure accurate processing of payments and account reconciliations in line with company procedures and financial standards.
- Oversee and coordinate the activities of creditor clerks, ensuring high service levels are maintained.
- Review payment runs and perform first-level approval of reconciliations.
- Collaborate with suppliers and internal teams to resolve queries relating to orders, documentation, and payments.
- Ensure compliance with payment deadlines and internal controls to mitigate the risk of fraud.
- Demonstrate a strong knowledge of tax compliance related to accounts payable processes.
- Generate comprehensive reports for management, including accounts payable ageing summaries.
- Identify and recommend process improvements and automation opportunities within the department.
- Work closely with cross-functional teams to enhance workflow efficiency.
- Regularly assess and update control processes, ensuring that policies remain effective and aligned with company and accounting standards.
- Carry out ad-hoc duties as required by the department.
- Maintain up-to-date vendor information in the Accounts Payable module.
- Build, train, and lead a high-performing, independent team to handle day-to-day operations effectively.
- Oversee and manage the vendor ageing analysis and assist the team with achieving performance targets.
- Compile and submit accurate monthly reports for management in a timely manner.
- Review and solve price/rate discrepancies between invoices and orders.
- Manage Vendor Master Data updates to ensure accuracy.
- Provide support during the audit process and liaise with auditors when needed.
- Monitor Reserve Bank approval expiry dates and limits.
- Proactively monitoring supplier suspense accounts, ensuring timely resolution of outstanding items.
- Perform reconciliations between intercompany creditors and debtors accounts.
- Ensure accurate processing of imported goods and associated shipping costs.