Admin Controller

4 days ago

Bellville, South Africa JUMBO CLOTHING Full time

A Career opportunity exists for an Admin Controller at our store in Belville. We have one (1) vacancy to fill.

**Key Accountabilities**

**Cash**
- Ensure that the banking is dealt with on a daily basis in conjunction with the Store Manager.
- Banking must be done first thing in the morning. It must balance. All the cash ups to balance with the banking.
- When the guards call to pick up the money, it must all be ready and make sure the Admin Controller, Manager and Guard sign for it.
- The drop safe must be locked at all times and the key must be kept by the Admin Controller. Cash float must be checked and all spare keys for the floats must be kept at a safe place sealed in packets in the safe. Cash floats must balance at all times and the Admin Controller must take full responsibility for the safe.
- When cash ups are done, the Admin Controller must make sure that the cashiers balance. If a cashier does not balance, the Admin Controller must sort out the problem and ask for assistance if necessary.

**Administration**
- Control the standard of Administration and Procedures in the Store and enforce the relevant disciplines to maintain these standards.
- File the filing in the morning and make sure that all the filing procedures are done. All filing duties are: -Cash Control File, Petty Cash File, Stock Control File 1, Stock Control File 2, Personnel File & Internal Request file. Make sure all slips are signed with the necessary signature/s including over-rides, voids, and refunds, till open and so on.
- Ensure that reports are up to date. To be addressed on a daily basis. Start of Day Reports.
- Authorizing all transactions - 5A level.
- Lay-byes are the responsibility of the Admin Controller and the Cashiers. These must be checked and spot checks must be done.
- Admin Controller to make sure all RTS is done on a regular basis.
- Spot checks on Cashiers to be conducted.
- Controlling of the change on a daily basis.
- General filing of memo’s and correspondence.
- Data capturing of stock received and sent from branch.

**Staff Management**
- Managing the Cash Desk area.

**Housekeeping**
- Maintain cleanliness in office.
- Maintain cleanliness at the Cash Desk area.

**Shop Floor Function**
- Customer Service

**General**
- In the absence of the Assistant Manager, to fill the role.
- Performing any reasonable duties delegated by Management

**Merchandising**
- Ensuring high housekeeping standards

**Minimum requirements for the job**:
**(_You must be able to answer “YES” to all requirements listed below_)**
- Matric Certificate.
- NQF 5 Certificate in Retail/Business Administration.
- Valid Driver’s Licence - **Code 8 unendorsed**:

- Computer Literate: Word and Excel.
- 2 - 5 years in relevant sales / cashier environment.

**Undertakings**:

- Criminal / Credit Check
- Qualification verification
- Computer and Psychometric assessments
- First Aider Training

Ability to commute/relocate:

- Bellville, Western Cape: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Certificate (preferred)

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