Population Surveillance Manager

**Main purpose of the job**:
**Location**:

- **Wits Vaccines & Infectious Diseases Analytics (VIDA) Research Unit, Chris Hani Baragwanath Academic Hospital, Soweto - Johannesburg**

**Key performance areas**:

- Project management_
- Collaborate with investigator/s and design projects in line with protocol requirements
- Project planning including timelines, budgets where applicable, deliverables, dependencies, resource planning, sites preparation, and dependencies
- Manage teams and resources required including cross-functional inputs and teams who may work across projects
- Implement, document, and track project deliverables and milestones
- Daily management of study teams including internal reporting, feedback, and progress/targets
- Coordinate and conduct project-related training and skills assessments as well as provide site
- or field-specific support in the case of multiple sites and/or fieldwork
- Organize and attend or lead meetings, presentations, and calls as required
- Drive all regular internal and external report preparation and delivery
- Collaborate with colleagues and other departments toward effective and efficient project planning and delivery
- Identify areas for improvement in process flow and project management and collaborate with research leads/senior management to initiate and drive process improvements
- Staff management_
- Lead cross-functional teams to promote productivity within projects
- Monitor and manage field workers' workload progress
- Work with management to empower and develop teams or individuals as skills need or deficiencies are identified
- Create an environment that promotes talent recognition, development as well as agency and individual leadership
- Mentor, coach and facilitate personal and professional staff development wherever possible
- Ensure teams comply with policies, unit standards, and administrative and internal communications requirements
- Manage staff effectively including performance, conduct, efficient working, processes, and corrective action as required
- Research analysis_
- Provide guidance on research database design, review specifications, and testing plan (if applicable)
- Collaborate to ensure effective data management and oversee data quality
- Review and develop research protocol/s and obtain the background of the study/ies
- Develop, present, obtain feedback from stakeholders, and revise the analysis plan
- Perform data analysis, prepare tables, and write up methodologies used and results
- Contribute to and prepare publications
- Compile relevant reports and research findings to address questions arising from meetings, the management, or donors
- Disseminate research results appropriately
- Stay abreast of literature relevant to research activities within the organization
- Quality assurance, data, and administration oversight_
- Develop a research management plan in conjunction with PI and oversee and ensure compliance
- Collaborate with investigator/s on participant recruitment and retention, and contribute to community liaison strategy
- Liaison with data management to ensure high-quality data
- Develop and maintain relevant SOPs
- Maintain the site files (where applicable) and review them monthly in collaboration with the regulatory department
- Create and drive a quality assurance framework and ensure research quality processes are internally monitored
- Training/escalation for corrective action for site staff based on all applicable findings
- Ensure ethics and consent processes are followed as per GCP guidelines
- Complete and submit Ethics and Regulatory documents when required
- Track protocol approvals, re-certifications, translations, insurances, etc.
- Monitor and report critical events and protocol deviations & oversee monitoring visits as required
- Oversee study closure and archiving as required
- Maintain source document templates and make corrections to source templates as required by PI and/or sponsor/s
- Financial and stock oversight of the project as required
- Liaise with the maintenance and operations team to ensure the functionality of unit equipment and facilities
- Generate reports including but not limited to: Participant recruitment and retention rates; tracking follow-up reports; progress reports on compliance; data management oversight reports; study deliverables reports and any reports required by investigators in support of study deliverables
- Self-management and performance ownership_
- Take ownership and accountability for responsibility areas, demonstrate effective self-management, and demonstrate team and individual leadership and collaboration to support everyone’s combined and individual objectives
- Manage internal and external stakeholder expectations and communicate appropriately with initiative and solutions
- Support and drives the business's core values and maintain a positive attitude
- Take ownership of own career development

**Required minimum education and training**:

- **Master’s/P