Production House Receptionist

7 days ago

Randburg, South Africa RJPersonnel Full time

2years
- Provide office support services in order to ensure efficiency and effectiveness in the CTS department
- Answer all incoming calls and handle caller enquiries when possible
- Attend to guests and visitors in the reception area
- Maintain the general filing system and file all correspondence
- Receive and send mail, parcels and delivered goods
- Screen calls for management
- Assist the General Sales Assistant with general office duties
- Provide administrative duties for CTS
- Oversee the overnight bag
- Ensure that you project a professional image
- Report and follow-up on all maintenance issues within the building
- Ensure reception and boardrooms are tidy at all times
- Assist with welcome packs and stationery requirements for new staff
- Staff Attendance register
- Presentations - assist with printing, binding, photocopying, etc.
- Refreshments - organize refreshments for meetings
- Ensure photocopiers are filled with paper, oversee stationery inventory
- PA duties - assist Group Head: Sales Operations and Group Head: Sales with PA duties when necessary
- Data Capturing
- Drafting of letters
- Maintain client confidentiality
- Update internal staff list

**Qualifications and Experience**:

- Matric
- At least 2 years’ experience as a receptionist or admin assistant - preferably in a sales environment
- Understanding of the television and/or advertising industry would be an advantage
- Sound knowledge of general office administration
- Possess good work ethics
- Must be friendly and articulate
- Must be well-groomed
- Excellent communication skills, speak/read/write in English
- Strong interpersonal skills
- Must be computer literate (MS Word, MS Excel, MS PowerPoint, MS Outlook)
- Must be assertive when required and a team player
- Must pay attention to detail
- Be respectful, honest and trustworthy
- Good time management skills

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