Site Administrator

7 days ago

Johannesburg, South Africa Armstrong Appointments Full time

Randfontein, Johannesburg
- Posted 31 mins ago

**Main purpose of the role**:
Oversee and ensure smooth and efficient daily operations of the farm stall, value added facility and Deodar site.

**Key Performance Areas**:

- Process Requisitions, Purchase orders and GRN.
- Assist with PO and GL queries for some departments
- Assist with F9 queries when needed.
- Assist with CHEP account when needed.
- Administrate and order stationery, groceries, truck seals, invoice paper, pay slip paper.
- Co-ordinate and arrange travelling and car bookings.
- Administrate meetings and refreshments.
- General administration such as filling and capturing information.
- Overall management of the Farm store: Ordering of stock, weekly stock counts.
- Weekly and monthly stock takes - Warehouse DV and DW
- Liaising with Ambassador, Giants canning, Mohr foods, and labels suppliers
- Ordering of PPE
- Daily Banking and administration of Petty Cash
- Recon of Credit card claims, expense claims and cell phone claims on site

**Debtors**
- Debtors’ reconciliation is accurately completed on-time (1st week after calendar month end)
- Short payments - claims - are resolved before same month end.
- Client claims are investigated & forwarded/resolved for authorization in the same month of deduction.
- Accurate posting and allocating daily receipts to accounting systems before 10h00
- Timely and effective collection of all debts and customers payments before close of financial month
- Continuous contact: ie Call 1- have you received statement & do you need invoices Call 2 - will payment be made before month end & on terms.
- Monthly reconciliation and action of overdue and chain store accounts
- Daily run of aged analysis to alleviate bad and overdue debt.
- Consideration/Assessment of suspended orders and timeous release or rejection
- Continuous Statement forwarding to customers as required.

**Competencies**:

- Excellent interpersonal skills.
- Results driven person.
- Good team player with the ability to work independently.
- Good time management skills and ability to meet deadlines.
- Must be able to prioritize work and work under pressure.
- Sound record keeping abilities.
- Quality focus; determined to get things right the first time.
- Good communicator skills with numerical skills

**Knowledge**:

- Grade 12
- Knowledge of administrative and clerical procedures
- Good knowledge of Debtors
- 2 Years’ experience in a similar position
- Sound knowledge of MS Office and Syspro
- Certificate in accounting/ bookkeeping/ administration

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