Administrator

2 weeks ago

Sasolburg, South Africa Omnia (Pty) LTD Full time

**Overview**:
Overseeing the overall admin function in the operational area. Assisting with the training schedules, planning, UV & Sinbin, and production declarations. All activities, roles and responsibilities aligned to the world class (manufacturing) philosophy, principles, and practices.

**Qualifications**:

- Matric (Maths and Science)
- Diploma will be an advantage

**Experience**:

- 2-5 Years’ experience

**Duties**:
**Report writing**:

- Compile data and send to manager for review (e.g. overtime, staff welfare, PPE allocations, leading and lagging indicators)
- Meeting minutes and action recording

**Purchase orders**:

- Basic procurement of plant specific requirements (e.g. visual management boards, any external staff functions)
- Arrange purchase requisition with the stores and load RFQ’s
- Consults with suppliers on delivery or special needs

**Store withdrawals**:

- Load store requisitions on systems
- Train team on system when needed

**Time & Attendance**:

- Printing of exception reports
- Check with team leaders for authorisations
- Capturing of exceptions
- Check time sheets for payroll
- Send to manager for approval

**Employee files**:

- Create new files and update existing files
- Add all relevant training and notifications to employee files

**Travel IT representative**:

- Scheduling and booking of any required travel on the OMNIA travel system

**SharePoint Document administration**:

- Publish documents
- Prompt document review
- Assist Superintendents with ISO requirements and to close of NCRs
- Update training matrix for employees
- Update organogram as per employee movement
- Ensure all legal documents are in order (e.g. up to date and displayed in the dept) e.g. policy’s, appointments, emergency procedures

**Job Competencies**:
**Knowledge**
- Familiar / Competent in Microsoft Office

**Behavioural Competencies**
- Teamwork
- Work standards
- Reliability
- Integrity and trust
- Communication skills
- Planning and organization

**Functional / Technical Competency**
- Researching
- Brand knowledge
- Product Knowledge
- Excellent Customer Service

**Cross-Functional Competency**
- Collaboration

**General**:

- MS SUITE
- MS AX
- XTime
- Omnia Policies
- Omnia Payroll standard
- Basic Filing Knowledge about Omnia (Travel IT)
- SharePoint
- Exceptionally good computer skills
- Attention to details

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