Senior Results Administrator

**Direct Reporting Line**:
Head: Academic Operations

**Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).

**The IIE's Varsity College, Pietermaritzburg Campus has a vacancy for a Senior Results Administrator.**

**Duties and Responsibilities**:
**SIMS System Set-up & Term Planning**
- Oversees that all students are mapped to their respective assessment events per module, per intake year and per assessment event. Liaising with the Admission Officers to ensure that students that have cancelled or where pre-requisites have not been met, are unmapped from the assessment events or where modules have been added for students, that the students are mapped accordingly.
- Responsible for using the National Assessment Schedule to create a Results Tracker for each semester which includes the tracking of ICE submissions and the tracking of the detainment job. Ensure that the Results tracker is updated with any changes to assessment due dates throughout the term.
- Where CASS applies for entry to the exam, ensure that the running of the detainment job per module and per intake year on SIMS takes place where applicable once all the formative results have been captured.

**Management of Results Capture**
- Oversees the tracking of the NQP registered students and ensuring that a separate Result Capture Sheet is generated for these students.
- Always ensure that SIMS and the Results Capture Sheets (RCS) (where applicable) are updated should results change due to additional sittings, lecturers amending marks, late submission policy deductions, the plagiarism policy and remarks etc. RCS need to be signed and dated as per the PDIIE009 Assessment Strategy and Policy. Ensure that the RCS are saved electronically and filed accordingly and are readily available for audit purposes.

**Results Management (Formative)**
- Checking that the results indicated on the assessment scripts or the Grade Centre on the LMS match that of what has been captured on SIMS by the lecturers. Capturing, verifying and publishing of all results on SIMS as per the PDIIE009 Assessment Strategy and Policy and ensuring that results are processed as per the SIMS HTGs issued.
- Responsible for updating and managing the Results Tracker throughout the semester, to ensure the markings deadlines are adhered to and managed according to the timelines. Liaising with lecturers on due dates, outstanding results, marking extensions and any mark/marking errors picked up. Escalation of late marking to the Head of Faculty, Deputy Head Ops/Head Ops/Head Academics. Identifying and flagging at risk lecturers prior to the marking cycles and informing the Head of Faculty of any issues experienced.
- Ensures that the capture and release of any additional formative sittings (replacement sitting) marks under manage marks moderation is completed.
- Liaising with the Admissions and Finance team on students that are not registered and where results therefore cannot be processed on SIMS.
- Works proactively with the Customer Relations Officers (CRO's) on student result queries and ensuring that the CROs are updated on progress and resolution of these queries.
- Co-ordinates and Liaises with lecturer to collect their marked formative scripts to return and provide feedback to the students. Ensure that lecturer have made the marked online formative assessments available to view on the LMS.
- Responsible for checking that the ICE results captured by the lecturers on the SIMS have been captured correctly by the lecturer.
- Ensures that that all formative assessments, including ICE have been processed & published on SIMS prior to running the detainment job where applicable. Work systematically with the CASS tracker to ensure that all results for CASS modules are released timeously.
- Oversees the capturing and updating the Academic team's plagiarism tracker (if applicable) and in turn are responsible for updating the results both on SIMS and the RCS. Should a student's CASS mark change post the CASS release deadline, the RA is responsible for informing the respective Assessment Officers to ensure the student is issued a permission slip.
- Checking assessment concessions on the Student Hub in collaboration with the Assessment Centre and liaising with the Student Hub on any concessions that have not been actioned. Understanding the PDIIE009 Assessment Strategy and Policy and capturing results accordingly and correctly.

**Results Management (Summative)**
- Checking that the results indicated on the summative assessment scripts or the Grade Centre on the LMS match that of what has been captured on SIMS by the lecturers. Capturing and publishing of all summative results on SIMS as