Logistics Administrator

PURPOSE

The purpose of this position is to;
- Supporting all supply chain procedures, from coordinating deliveries, collections and sharing of information with internal and external stake holders in order to facilitate for efficient customer service.
- To effectively drive communicate with all levels of employees in their organization to ensure that everyone is on the same page regarding logistics initiatives.

SPAN OF CONTROL

KEY ACCOUNTABILITIES & OUTPUTS

**Responsibilities**:

- Achieve high levels of internal and external customer satisfaction through excellence in reporting and communication.
- Drive alignment between Logistics Planning activities, execution and Sales enquiries.
- Ensure speedily execution of 3rd party logistics / distribution.
- Ensure speedily execution of collection requests.
- Maintain items record, document necessary information and utilize reports to project warehouse and logistics status.
- Maintain and filing of departments records / documents.
- Coordinate activities with other departments such as Commercial and Transport service providers.
- Execute required purchase requisition follow up on approval and execution in this regard.
- Control logistics refreshments.
- Identify and propose areas of improvement
- Ensure safe working environment for associates. what does this mean, please elaborate? Typo.
- Monitoring work and ensuring the safe use of Logistics resources.
- Ensure housekeeping is kept to company standards.
- Ensure compliance with applicable safety, health and environment legislation and audit requirements.REQUIREMENTS

Knowledge and skill
- Proven work experience in general logistics environment.
- Highly effective admin skills and techniques.
- Ability to input, retrieve and analyse data.
- Hands-on commitment to getting the job done.
- Excellent communication and interpersonal skills
- Strong organisational and time management skills
- Strong planning and organizing skills.
- Ability to work in a highly pressurized environment.
- At least 2 years’ experience working in an administrative role within logistics/supply chain.
- This role is accountable for Pietermaritzburg DC administration, and directly reports to Outbound Logistics

COMPETENCIES: INDIVIDUAL CONTRIBUTOR LEVEL
- **Valuing Differences** - Working effectively with individuals of diverse cultures, interpersonal styles, abilities, motivations, or backgrounds; seeks out and uses unique abilities, insights, and ideas from diverse individuals.
- **Work standards** - Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
- **Earning Trust** - Gaining others’ confidence by acting with integrity and following through on commitments while disclosing own positions; treating others and their ideas with respect and supporting them in the face of challenges_._
- **Initiating Action**:

- Taking prompt action to accomplish work goals; taking action to achieve results beyond what is required; being proactive.
- **Customer Orientation**:

- Placing a high priority on the internal or external customer’s perspective when making decisions and acting; implementing service practices that meet the customers’ and own organization’s needs.
- **Quality Orientation**:

- Accomplishing tasks by considering all areas involved, no matter how detailed; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.
- **Safety Focus**:

- Identifying and improving conditions that affect own and others’ safety; upholding safety standards_._
- **Planning and Organising**:

- Establishing an action plan for self and others to complete work efficiently and on time by setting priorities, establishing timelines, and leveraging resources_._
- **Continuous Learning**:

- **Influencing** - Using effective involvement and persuasion strategies to gain acceptance of ideas and commitment to actions that support specific work outcomes.
- **Technology Savvy**:

- Leveraging one’s practical knowledge and understanding of recent technology tools, solutions, and trends to improve work results, solve work problems, and take advantage of new business opportunities.

KEY RELATIONSHIPS

Internal External
- Operations Teams
- Commercial Teams
- HR
- Finance and IT
- Go Group
- Sustainability - Product Suppliers
- Service Providers

QUALIFICATIONS
- Grade 12 / Matric with maths/literacy and English
- Relevant Admin/Logistics experience.
- A Supply Chain qualification is advantageous.