Inventory Control Supervisor

**1. **JOB PURPOSE**

The Inventory Controller will be responsible for administering Supply Chain and planning tasks as required by the National Distribution Centre Manager. This includes the Coordination and Administration of System Inventory transactions and Stock Take procedures, to ensure all system transactions are done in accordance with processes and procedures as well stock takes are done in accordance with company policies and procedures. Stock transactions and national support in terms of training on these transactions will also be a key function of this position.

**2. **Key performance areas**

Safety, Quality and Housekeeping

PPE

Inventory Control and Transactions

Internal/Customer/Supplier Relations

Reporting

**3. **ORGANISATIONAL STRUCTURE**

Operational

**4. **DECISION MAKING AUTHORITY**

Within the lines of responsibilities of the position.

**5. **JOB DESCRIPTION**

The Job is responsible for the following:
**AREA / TYPE**

**Responsibilities**

**Safety, Quality and Housekeeping**

1. Ensure the execution of all responsible functions to be at the highest level of quality.

2. Maintains a tidy, neat and structured environment which complies with occupational health standards.

3. Ensure a safe working environment by adhering to all Health & Safety policies. Identify any risks within the department & escalate to the relevant manager to avoid any incidents.

4. Ensure a proper filing system of all Purchasing and Planning related documentation for auditing purposes.

5. High level of customer service with industry standard turnaround times for all requests as per agreed SLA’s.

6. Build and maintain highly professional relationships with suppliers and customers.

7. Comply with internal business policies and procedures and ensure that this enforced and adhered to.

8. Housekeeping

**PPE/Overtime and Timesheets**

1. Administer and maintain reports as and when required

2. Coordinate all processes relating to purchasing, GRN, putaway and picking of PPE.

3. Ensure processing of picking, receiving, binning transactions for all PPE and Corporate wear in AX

4. Ensure on time ordering of all PPE, Corporate wear and Office consumables to prevent stock outs.

5. Coordinate with the suppliers on on-time delivery of all these placed orders.

6. Negotiate better prices, delivery times etc. with suppliers.

7. Collaborate with the team to identify opportunities for savings.

8. Investigate, coordinate and implement improvement opportunities that are relevant to your own functions.

9. Processing of stock transactions in AX, as required, within the agreed processing SLA’s.

10. Administer the time sheets, overtime, attendance registers for the department.

11. Ensure on time submission of registers to HR for processing.

12. Build and maintain strong relationships with approved suppliers and internal customers.

13. Adhere to established company policies, procedures, terms and conditions and legal matters that affect purchasing policies.

**Inventory Control, Stock Takes and Transactions**

1. Process all inter-branch transfers for stock sent to branches, within AX

2. Ensure monthly Eazi Group stock takes are performed within all Eazi Access and cross border branches.

3. Maintain an accurate record of all active warehouses to ensure monthly counts are performed.

4. Assist branches with any stock take queries.

5. Post all stock counts within the group after the necessary approvals were obtained.

6. Keep filing system of all approved and signed off stock counts.

7. Transfer stock to branches, warehouses and mobile vans.

8. Provide national support and training to branches on AX transactions, stock discrepancies, transaction types, etc.

9. Processing of stock transactions in AX, as required, within the agreed processing SLA’s.

10. International Invoices preparation and PDN in AX.

11. Check all freight invoices to confirm delivery and submit for approval and payment.

12. Calculate landed cost on parts and PDN all import parts on Landed Costs

13. PDN of invoices for payment purposes according to company procedures.

14. Coordinate with buyers and internal customers on any invoice to AX PO recon discrepancies.

15. Resolve supplier invoice discrepancies with buyers and suppliers.

16. Ensure sign off on all relevant invoices prior to PDN and hand in to Finance for payment.

17. Comply with business system policies and procedures and ensure that such are enforced and adhered to.

18. Perform other warehouse processing related tasks as requested by the Inventory Manager.

19. Keeping a filing system of all approved processing transactions for auditing purposes.

20. Investigate, coordinate and implement improvement opportunities that are relevant to your own functions.

21. Adhere to established company policies, procedures, terms and conditions and legal matters that affect purchasing policies.

22. Build good quality relationships with Internal Customers as well as external suppliers.