Creditors and Invoicing Clerk

2years
- Obtain all supplier statements at month end
- Compare to creditors ledger in Syspro
- Account for all reconciling items
- Ensure all tax invoices are VAT compliant i.t.o. of SARS requirements
- Finalize creditors reconciliation statement
- Prepare EFT requisition for payment
- Submit to Financial Manager for signoff
- Submit monthly cash flow requirement to Financial Manager
- Stamp EFT requisition as paid once payment released on Banking Application
- Prepare monthly Accrual List of all creditors
- Follow up on all outstanding queries with operations
- Capture and Process invoices onto Syspro
- Process and check all freight invoices
- Capture freight invoices
- Ensure Customs and Duties are charged and dealt with correctly
- Ensure what has been charged ties up to agreement with freight providers
- Process foreign creditors
- Captured foreign invoices
- Check and investigate foreign currency variance
- Check and investigate purchase price variances
- Match invoices to GRNs and raise qiuerries for exception
- Keep track of payment due dates and submit foreign invoices for payment when due
- Capture foreign payments and supporting documentation onto the Banking online payment system
- Process all monthly cashbooks (Cheque account and credit cards)
- Ensure all invoices are processed and paid monthly
- Ensure the GRNs stay up to date and are matched to invoices timeously
- Ensure all Monthly Debit Order Invoices and Statements have been received
- Assist with the preparation of the month end review
- Assist the Financial Controller at month end with preparing GL Reconciliations
- Ensure that the Fixed Asset Register agrees to the GL
- Ensure that the subledger listings agree to the GL and follow up on any differences
- Ensure all journals are printed and reviewed
- Ensure all credit notes are printed and reviewed
- Ensure all credit card transactions have sufficient supporting documents and are reviewed
- Ensure Capex listing is up to date with sufficient support and is reviewed
- BEE Report preparation
- Purchase Orders
- Request Quotations
- Prepare Purchase Orders for suppliers

**Qualifications and Experience**:

- Diploma / NQF level 6 (Diploma course of 1 to 3 years)
- Minimum 2-5 Years requirements
- Syspro (Advantageous)