Junior Bookkeeper

An established company in the interior design industry in Hout Bay, Cape Town is looking for a Bookkeeper who will ensure accuracy and organisation of financial records.

The role requires strong attention to detail, proficiency in accounting software, and the ability to handle multiple tasks efficiently.

**Job Specifications**
- **Financial Record Maintenance**: Maintain accurate and up-to-date financial records for the interior design company. This includes recording all financial transactions, such as purchases, sales, expenses, and payments. This will need to be done on accounting software as well as our project management software with loading and issuing of purchase orders aligning with the supplier scopes.
- **Accounts Payable and Receivable**: Manage accounts payable and receivable processes, including verifying and processing invoices, preparing payments to vendors and contractors, and following up on outstanding receivables.
- **Bank Reconciliation**: Perform regular bank reconciliations to ensure the accuracy of recorded transactions and resolve any discrepancies between bank statements and internal records. 'deal with Forex payments and transfers where required
- **Expense Tracking**: Monitor and track company expenses, including employee reimbursements, office supplies, project costs, and other expenditures. Maintain organised records for tax and audit purposes.
- **Payroll Administration**: Assist in payroll processing by accurately recording employee working hours, commissions, bonuses, and leave. Ensure compliance with relevant employment laws and regulations.
- **Financial Reporting**: Generate financial reports, including profit and loss statements, balance sheets, cash flow statements, and budget reports. Prepare periodic financial statements for management review.
- **Budgeting and Forecasting**: Collaborate with the team when required to develop and manage budgets for various projects and departments within the interior design company. Monitor actual expenses against the budget and provide regular reports on budget performance.
- **Tax Compliance**: Assist in tax preparation and compliance activities, such as gathering required financial data and documentation, VAT preparation and submissions, completing tax forms, and collaborating with our tax consultant or auditors.
- **Communication & Collaboration**: Maintain effective communication with colleagues, clients, vendors, and contractors regarding financial matters. Collaborate with the finance team to ensure accurate and timely financial reporting.
- **Change Contro**l: Receive and capture changes in scope to a project and capture the financial change and align with the current budgets. Keep and administer the database of changes and recon of changes in progress and those already implemented and support these functions in administering changes on EstiPC.
- **Time sheets**: Prepare and distribute weekly timesheets where required and assist in capturing timesheet data into EstiPC
- **Leave**:Maintain and monitor the annual leave schedule for the company

**Qualifications & Expertise**
- 3 years work experience as a bookkeeper, preferably in the interior design or related industry.
- Strong attention to detail and accuracy in data entry and financial record-keeping.
- Excellent organisational and time management skills to handle multiple tasks and deadlines.
- Knowledge of payroll processing and familiarity with relevant employment laws and regulations.
- Strong analytical and problem-solving skills.
- Excellent communication and interpersonal skills to collaborate effectively with team members and external stakeholders.
- Knowledge of how the interior design industry operates to deliver their projects is a plus.

**Skills**
- Self-starter and willing to take initiative
- Adaptability
- Creativity and willing to work within the creative industry and within a team
- Eager to self improve
- Process and systems driven and willing to learn.
- Self-awareness
- Excellent communication, negotiation, and customer service skills
- Strong project management and organisational skills
- Ability to work independently and as part of a team
- Account Management
- Time Management
- Proficiency in Accounting Software : QuickBooks & Xero or Sage
- Attentive to detail

**Salary**: R10,000.00 - R15,000.00 per month

Ability to commute/relocate:

- Hout Bay, Western Cape: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Diploma (preferred)