Specialist: Information Management

7 days ago

Pretoria, South Africa SAMSA Full time

JOB PURPOSE

To facilitate the effective and efficient operation of SAMSA’s Information Management systems.

KEY PERFORMANCE AREAS
- Develop, implement, and review information management strategy, policy and procedures
- Ensure that the Electronic Information Management System is properly structured to comply with the applicable legislative obligations and approved Records Management Policy and Procedures
- Plan and analyse information needs of the organization and propose solutions.
- Steward information sharing and documentation across the organisation.
- Organize information by studying, analyzing, interpreting, and classifying data.
- Develop an information management plan and relevant policies and procedures.
- Manage the integration, compatibility, and interoperability of information management solution with other systems used by SAMSA.
- Develop records storage plan, which includes the short, medium, and long-term housing of physical records and digital records.
- Ensure compliance with financial, legal, administrative, and regulatory requirements relating to information management.
- Establish retention and disposal schedules and disaster recovery.
- Provide training to staff who require access or have responsibility for maintaining records.
- Maintain confidentiality and integrity of information and records.
- Ensure that records, documents, and knowledge resources are protected against unauthorized access, loss, damage, destruction, and theft.
- Develop and manage information management partnership / collaboration plan.
- Initiate and lead information management collaboration programmes with internal and external stakeholders.
- Design and implement relevant projects and programmes.
- Evaluate and review projects and programmes and take pro-active remedial action to achieve quality output.

MINIMUM REQUIREMENTS

**Qualifications**:

- Relevant Bachelors Qualification or Equivalent Qualification

Knowledge and Experience
- 7 years related working experience in Information Management
- Knowledge and understanding of Records and File Plan Management.

Competencies
- Understand business processes and process flows
- Deliver innovative digitization solutions for the management of information
- Applied strategic, operational, thinking and leadership
- Change Management
- Budgeting and Financial Management
- Risk management
- Tact and flexibility
- Analysis and Presentation
- Stakeholder Engagement and Management
- Project and Programme Management

As we are committed to Employment Equity in our employment practices, it is our intention to appoint individuals with the aim of meeting our Equity objectives. Preference will be given to African Male, African Female, Indian Male and people living with a disability to achieve the objectives of Employment Equity.

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