Admin Clerk

Stellenbosch University, Western Cape

Permanent 9 hrs p/shift

Work schedule: 6 shifts per week

TBC p/month

Start date: ASAP

Job description

This is a summary of what the job involves to help you decide if you are a good fit.
- We are looking for a responsible Administrative Clerk to perform a variety of administrative and clerical tasks. Duties of the Administrative Clerk include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities.What you'll do

This is a list of tasks that you will be responsible for doing on your days at work.
- Develop and maintain a filing system.
- Manage expense reports
- Help senior managers with their requests.
- Send financial reports every week.
- Check and fix inventory records.
- Tell suppliers about problems with orders.
- File paperwork for received goods daily.
- Watch for updates on the computer, follow the rules, and use templates.
- Handle returned items and claims.
- Make sure claims are sent to suppliers.
- Check and process credits.
- Keep credit paperwork organized.
- Make sure all paperwork for received goods is handled before leaving.
- Work with the receiving team to solve credit problems and answer finance questions.
- Sort out issues with related parties.
- Send invoices to stores when needed.
- Answer the phone and direct calls.
- Be friendly, on time, confident, and look neat.
- Work well in a team and on your own.
- Solve problems and work at different levels.
- Be good at office tasks and using computers.
- Learn quickly and adjust to changes.
- Talk to people well.
- Keep things organized even when busy.

Preferences

Meeting the preferences would be a plus, but if you don't, it won't stop companies from considering you.

Application Process
- Potential Work Performance Assessment Battery
- In which area do you currently live? (Please be specific in providing the suburb, district or city)
- How do you keep your filing system in order?
- Have you planned meetings and taken minutes before?
- Can you efficiently manage office supplies?
- How do you address customer questions and complaints?
- Do you have experience working with Microsoft Office?
- How do you handle learning a new system?
- Are you willing to work 6 shifts per week (including Sundays and Public holidays) across trading and non-trading hours?