HR Officer, C5, Mms031/gs

**_When applying, please submit a PDF version of your CV together with certified copies (certification within a 3-month period) of your ID, Drivers and qualifications._**

**Human Resources Officer, C5**

**Seriti, Khutala Colliery, Mpumalanga**

**Internal & External**

**Ref no: MMS031/25GS**

**Closing date**:18 April 2025**

**The role**:
**Responsibilities will include but not limited to**:
HR Administrator
- Act as key liaison to all stakeholders to ensure seamless integration of HR administrative processes
- Provide administrative support to HR related projects or change initiatives as required
- Identify and address opportunities to improve productivity, efficiency and quality of HR administration processes
- Ensure consistent compliance to and communication of relevant HR policies and procedures to employees
- Provide a wide range of administrative support across all HR functions (Remuneration and Benefits, payroll, etc.) - as detailed below.

Manage Personnel and Administration
- Resolve basic personnel admin queries received from employees and other HR staff
- Administrate inbound and outbound correspondence - incl. preparation of standard letters and reports, processing of paper forms submitted by employees, etc.
- Maintain HR / personnel records - incl. filing, archiving, scanning (as per standard process in respective asset).
- Manage fund benefit queries and claims related to incapacity process.

Reporting & Master Data Management
- Manage employee data from site and assist in updating on the system e.g. address, next of kin etc.
- Provide administrative support for Rewards & Recognition process (incl. Operation production bonus files for confirmation of employee lists.
- Assist employee with UI19
- Submit requests for employee data in 1SAP and provide related administration support.

Query Management

Employee Relations

Onsite filling

Manage Incapacity process.
- Process standard employee queries and collaborate with all key stakeholders, monitor progress, track completion, and inform about outcomes.
- Perform payroll related administration queries (e.g. Absence quota’s) as required
- Provide HR Coordinators with relevant information and insight related to employee queries or grievances that enables him to be more effective in managing cases and maintaining good employee relationships.
- Administrate employee surveys as required.
- Receive and file and employee documentation - individual filling as per the standard.
- Manage the operations filling room.
- Administrate documents for incapacity, employee medical records.
- Follow with the fund process as well as with employee on outstanding documentation, receive letter

**Requirements**:

- Diploma in Human Resources **or** occupationally directed ETD Practice in a similar field
- 2 years’ experience in Human Resource with a Degree or Diploma **or** 10 years relevant experience
- Experience in relevant HR sub functions under consideration with basic knowledge of mining and other relevant legislation including: Mineral and Petroleum Resources Development Act; Mine Health and Safety Act; BBBEE Act, 2003; Minerals Codes of Good Practices; Mining Charter; Labour Relations Act, 1995; Basic Conditions of Employment Act, 1997; Employment Equity Act, 1998; Skills Development (and Levies) Act, 1998; Occupational Health and Safety Act, 1993
- Experience in recruitment and selection processes
- Strong customer service orientation
- Knowledge of HR theories and principles and benchmarks
- Sound knowledge of HR policies and procedures and legislative requirements in terms of compliance
- Conflict management skills
- Report writing skills
- Computer literacy: MS Office and SAP/SAGE
- Valid driver’s license
- In possession or able to obtain a valid Certificate of Fitness

**Advantageous**:

- Degree/National Diploma or equivalent in Information Management/Human Resources Development/Industrial Psychology (NQF Level 7)

**Please note**:

- Appointments will be made in line with Employment Equity targets
- All applicants are thanked for their interest
- Applications which have not been responded to within 30 days of closing date should be regarded as unsuccessful