Executive Assistant to Doctor

2 days ago

Cape Town, South Africa the Agency Dr. Full time

This is a fantastic opportunity to support a Clinical Scientific Doctor as an Executive Assistant. This is a fully office based role.

**JOB PURPOSE**
- To provide frontline support services to the office. Also, to act as a central support person for the Doctor in relation to communications, correspondence and associated documentation, with particular emphasis on project administration.

**KEY ACCOUNTABILITIES INCLUDE**
- Greeting visitors
- Managing security and telecommunications systems
- Transferring calls as necessary
- Taking and ensuring messages are passed to the appropriate staff member in time
- Managing meetings
- Receiving, sorting, distributing and dispatching daily mail
- Preparing vouchers
- Handling transcription, printing, photocopying and faxing
- Recording and maintaining office expenses
- Handling travel arrangements
- Coordinating internal and external events
- Managing office inventory such as stationery, equipment, food and furniture
- Overseeing office and multi residence services like vendors incl. cleaners and maintenance service providers
- Assisting the with recruitment, onboarding and termination processes
- Maintaining safety and hygiene standards of the reception area
- Full PA support to the CEO includes personal and work life coordination
- Full management of the hospitality short let service of the business

**KNOWLEDGE, SKILLS, and EXPERIENCE**
- Grade 12 certificate
- Admin or related certificate
- Previous administration experience, previous health industry experience advantageous
- Excellent verbal and written communication skills
- Good telephone communication etiquette
- Organized and resourceful
- Customer-focused
- Active listener
- Adept at prioritizing, scheduling and multitasking
- Ability to handle office equipment (e.g., the telephone system, printerand the fax machine)
- Fast and eager learner
- Able to function autonomously
- Willingness to dedicate time to after hours support
- Some travel to sites locally required
- Weekend work required and on call support based on roster

**Job Types**: Contract, Casual
Contract length: 12 months

Pay: R12 000,00 - R15 000,00 per month

Application Question(s):

- Do you have your own reliable vehicle?

**Education**:

- High School (matric) (preferred)

**Experience**:

- administrative office procedures, practices and equipment: 1 year (required)

License/Certification:

- Drivers License (required)

Work Location: In person

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