Human Resources Officer

Position Title**: Human Resources Officer (Sub-Regional Office)**
Duty Station**: Pretoria, South Africa**

Classification**: Professional Staff, Grade P2**
Type of Appointment**: Fixed term, one year with possibility of extension**
Estimated Start Date**: As soon as possible**

Closing Date**: 10 September 2024**
- Established in 1951, IOM is a Related Organization of the United Nations, and as the leading_
- UN agency in the field of migration, works closely with governmental, intergovernmental and_
- non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the_
- benefit of all. It does so by providing services and advice to governments and migrants._

IOM is committed to a diverse and inclusive work environment. Read more about diversity and

Applications are welcome from first
- Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands;_
- Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic_
- Republic (the); Latvia; Madagascar; Marshall Islands; Micronesia_
- (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis;_
- Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas;_
- Tonga; Tuvalu; Vanuatu_

**_ Context:_**

Under the overall supervision of the Sub-Regional Director (S-RD) for Southern Africa Region,
direct supervision of the Senior Resources Management Officer in Sub-Regional Office and
technical guidance from the Regional Human Resources Business Partner based in Nairobi with
the technical oversight of the Department of Human Resources (HRM) at Headquarters (HQ)
and the Manila Administrative Centre (MAC) and Panama Administrative Centre (PAC), the
Human Resources Officer will be responsible for monitoring and supporting the human
resources functions of the Country Offices (COs) within Southern Africa Sub-Region (Angola,
Botswana, Eswatini, Lesotho, Malawi, Mozambique, Namibia, South Africa, Zambia and
Zimbabwe) and the Sub-Regional Office in Pretoria as well as for assisting the Senior Regional
Resource Management Officer on human resources related issues.

**_Core Functions / Responsibilities:_**

**Regional HR Support**

1. In coordination with the Senior Resource Management Officer for Sub-Regional Office,
provide support and guidance to the Sub-Regional Office, as well as Country Offices in the
Sub-Region in managing human resources functions, such as Personnel Administration
Supervision, Staff Development, Employee Relations and Disciplinary Process, Compensation
and Benefits Administration and Payroll Verification, Performance Management System
Administration, HR Reporting, Quality Management and Compliance.

2. Review Contracts and Personnel Action forms issued for the Chief of Missions/Heads of
Offices in the COs in the Sub-RO and support the Senior Resource Management Officer in
reviewing contract extension requests for international staff in Sub-RO.

3. Support the monitoring of Human Resources administration of Sub-RO staff, while ensuring
HR processes are followed correctly, including but not limited to hiring, re-hiring, staff contracts,
transfers, promotions, separations, benefits, and entitlements.

4. Ensure that the relevant documentation is properly archived in staff members’ personal files.

**HR Administration through Oracle (ERP) - Hire to Retire Process**

5. Support the timely and regular implementation of the Performance Management System in
the Sub-RO and in the COs within the Region.

6. Oversee the maintenance of HR Module through oracle (ERP) in the COs in the Region to
keep the information accurate and up-to-date.

7. Support the roll-out/implementation of HR Processes through Oracle including eREC.

**HR Policy Implementation**

8. Assist the Sub-Regional RMO in implementing IOM's Human Resources policies, rules and
regulations, as well as standards and techniques taking into account the COs activities; ensure
that the COs’ administrative procedures are in place and followed, and are in accordance with
the established practices.

9. Support the timely and accurate personnel administration and payroll processing of smaller
Country Offices in the Region and ensure proper documentation with regards to the payroll and
personnel administration.

10. Assist COs in implementation of upscaling or downsizing activities in the Region in
accordance with HR policies.

**Recruitment and Talent Management**

11. Coordinate the Recruitment processes in COs and the Sub-RO in close liaison with the
Senior Resource Management Officer and provide support to the COs in fulfilling the
appropriate staff and non-staff vacancy needs, and ensure the relevant recruitment procedures
are effectively applied.

12. Coordinate staff training activities in COs and the RO in close coordination with the Senior
Resource Management Officer and Staff Development and Learning Unit.

13. Assist the Senior Resource Management Officer in the development of relevant internal
instructions, procedures, and guidelines i