Procurement Officer

1 week ago

Western Cape, South Africa Spur Corporation Full time

To support the Procurement Department in executing procurement-related tasks, managing supplier relationships, and ensuring smooth operational processes.

Key Responsibilities

1. Financial & Data Management
- Capture and maintain the department’s income and distribution matrix (MTD & YTD financials, COI, infractions, complaints).
- Reconcile monthly credit card expenses and submit to the finance department.

2. Administrative Support
- Handle correspondence, schedule meetings, and manage incoming calls.
- Maintain organized filing systems and ensure documentation is up to date.
- Assist with general administrative tasks as required by the line manager.

3. Travel Coordination
- Arrange local and international travel bookings (flights, accommodation, car hire).
- Manage foreign exchange requirements.

4. Supplier & Vendor Management
- Update and maintain supplier files and documentation.
- Ensure compliance with vendor management system requirements.

5. Content & Communication
- Submit weekly Extranet articles for the Procurement team.
- Keep the team informed of important updates, especially during travel periods.

6. Project Support
- Assist with ad hoc procurement projects to ensure departmental efficiency.
- Take ownership of specific procurement-related initiatives (e.g., Cayuga bookings and stock control).

7. General Duties
- Carry out reasonable requests from management.
- Support company functions and events as needed.
- Maintain a professional, respectful, and team-oriented attitude.

Key Skills & Competencies
- Strong organizational and time management skills
- Excellent written and verbal communication
- Attention to detail and accuracy
- Ability to work independently and as part of a team
- Proficiency in Microsoft Office and spreadsheet management
- Vendor and stakeholder relationship management

Experience & Qualifications
- Prior experience in administrative or procurement support roles
- Exposure to financial reconciliation and reporting
- Studying or completed coursework in Supply Chain Management or related field (advantageous)

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