Events Coordinator

Job Title

Events Coordinator - Growsmart

Job Purpose

To coordinate and execute the daily administration (hard / soft copy filing) and events of the Growsmart Educational Programme.

Role Location

Claremont, Cape Town

Working Conditions
- 12 Months Fixed Term Contract
- Ability to work after hours and on weekends when required.

Reporting Manager

The Events Coordinator reports to the Project Manager.

Direct Subordinates

The position, currently, has no direct reports.

Budget Responsibility

The Events Coordinator will not have any budgetary responsibilities but will be required to:

- Check and process payments on the Growsmart Procurement Platform

Duties and responsibilities
Growsmart Administration & Coordination
- Coordinate and execute the daily administration (and hard / soft copy filing) of the Growsmart Educational Programme
- Assist to create the Growsmart Calendar, taking into consideration School holidays and Public holidays
- Liase with Growsmart stakeholders, namely, the Education Department (s) and participating schools to facilitate school registration and successful participation
- Assist with the design of the Growsmart materials, school information packs and learner material, both in hard copy form and in digital / online form
- Assist with the distribution of the Growing Smarter Book workbooks and Writing to Grow Smart book
- Setup of webinars for various Growsmart information sessions
- Assist Project Manager to obtain quotations for competition marketing material, newspapers and workbooks including final competition days.
- Following up and submission of vendor documents of new and current suppliers for all regions.
- Assist in regularly checking and providing feedback on the Growsmart website
- Manage stock take and storeroom control
- Check and process payments on the Growsmart Procurement Platform
- File all invoices both electronically and hard copy
- Keep an updated and correct spreadsheet of all Growsmart payments

Events
- Assist to coordinate all Growsmart related events including set up and strike down.
- Ensure team are supported, volunteers briefed and suppliers followed up with before, during and after all Growsmart events.
- Manage the printing of material for launch and final competition days.
- Assist in prize handover for the Growsmart Final event.

Sponsorship and Collaboration
- Secure meetings with potential Sponsors with the intention to secure sponsorship for Growsmart.
- Secure meetings with potential volunteers with the intention to secure volunteer support for Growsmart.
- Assist with compiling and distribution of Growsmart material pack for potential investors.

Experience
- Must have a minimum of 2 years’ work experience in Education, Non-profit Organisation or CSI environment.
- Must have experience coordinating events.
- Able to speak 2 or more South African languages.

**Qualifications**:

- Minimum Matric
- Completed degree in Development Studies/Social Sciences/Education/Marketing etc.

Competencies
- Ability to work under pressure
- Solid administrative skills
- Computer literate
- Deadline focused
- Strong organizational abilities and attention to detail
- Stakeholder focus, meeting the needs and expectations and continually improve services
- Resilience, recover quickly from setbacks that impact performance
- Excellent written and verbal communication skills
- Well-developed interpersonal skills

Personality Attributes
- Attitude of enthusiasm, creative flair and passion for CSR
- Sound interpersonal skills
- Ability to work under pressure
- Must demonstrate the ability to be proactive and take initiative
- Intelligent self-starter who shows initiative and have the ability to work autonomously / with little guidance
- Flexible and adaptable with an ability to multi-task
- Team player

Media Links