Administrative Office Administrator

3 days ago

Cape Town, South Africa RJPersonnel Full time

5years
- Ensures the smooth running of the CEO’s office operations including strategic documents.
- Provides executive assistance to the CEO in an effective and efficient manner.
- Act as the CEO’s first point of contact with people from both inside and outside the organisation.
- To drive the organization's corporate governance and compliance, ensuring alignment of the organization’s policies and procedures to ensure best project delivery.
- Serve as a liaison between CEO and executives of businesses and functional units; organizes and coordinates internal and external relations efforts and oversees special projects.
- Manage and undertake specific administrative tasks on work programs, projects and research as determined by the CEO.
- Assist to enforce good governance and compliance.
- Assist to create an internal environment conducive to the organisation being able to function in terms of human and financial resources, internal climate, and culture.
- Public Relations, Stakeholder management and Influence
- Contribute input into the overall conceptualisation and development of organization’s s business strategy.
- Develop and manage the CEO’s budget (including the use of outsourced and contracted services), in line with the office of the CEO.
- Planning, organising the coordination of key documents and operational matters of the organisation
- Oversee strategic interventions that will contribute to overall media profile and reputation.
- Staff management and development
- Maintain a register of all documents submitted and obtain written confirmation of receipts.

**Qualifications and Experience**:

- Degree in Business Admin, Marketing, or Public Admin/Office Management.
- Postgraduate qualification will be an added advantage.
- 5 years experience in an executive office management environment.
- Organisational processes and policies.
- Administrative and document management systems.
- Understanding of marketing and communications environment.
- Business performance measurement (strategic, operational, and financial)
- Understanding of protocol matters with regard to government, parliament, and other key stakeholders
- MS office (Word, PowerPoint, Excel, Visio)
- Policy formulation
- Excellent problem-solving skills
- Strategy development
- Resource planning and allocation
- Reporting and monitoring
- Excellent management, communication, and interactive skills
- Attention to detail/Accuracy
- Excellent business writing and correspondence
- Excellent planning and organizing skills
- Working usage of the CRM software
- Judgement/discernment
- Competent ability in knowledge management
- Organisational / business awareness
- Advanced working on the organization's database and document management systems.

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