Secretary Iii

1 week ago

Pretoria, South Africa Adams Adams Full time

**Duties and responsibilities**
- Creation of new Trade Mark records on Patricia
- Preparing Trade Mark forms, certificates, acceptance notices for lodging with the Registrar
- Typing correspondence in response to the Registrar’s queries or official actions
- Assisting with travel arrangements, flight bookings, hotel reservations
- Capturing of history on computer records
- Communicating with search clerks at the Trade Marks Office
- Entering searches onto system
- Typing of search correspondence
- Attending to accounting matters (re: suspense items and open item listing)
- Typing of invoices and credit notes (including up loadable-bills)
- Creating and printing trade mark listings
- Opening files and dictation typing
- Drawing diaries
- Faxing, filing, photo copying and general office duties
- Typing of minutes of meetings
- Preparing, checking and monitoring Standing Instructions
- Answering telephone calls and screening calls
- Handling routine correspondences
- Arranging meetings and appointments
- Diarising files
- Preparing draft reports for official actions for professional’s review
- Preparing status updates in respect of pending matters
- Monitoring deadlines and bringing urgent matters to professional’s attention
- Arranging authentication and legalization of documents
- Capturing deadlines onto deadline list

**Skills and knowledge**
- Computer literate in Word
- Typing speed of 60+ wpm and excellent dictation skills
- Fully conversant in English (speak and read)
- Ability to work independently, to work under pressure and to use initiative
- Ability to prioritize
- Ability to handle information related to the department with confidentiality.
- Good organizational skills

**Qualification/s**
- Matric/ National Diploma or equivalent qualification
- Secretarial Diploma/Certificate (preferably legal)
- 5+ yrs relevant experience as a secretary

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