Secretary Iii/paralegal I

2 weeks ago


Pretoria, South Africa Adams Adams Full time

**Duties and responsibilities**
- Create new trade mark records as well as update existing records on Patricia/Netdocs
- Type correspondence in response to the Registrar’s queries or official actions
- Capturing of history on computer records
- Communicate regularly with the Search Clerks and other individuals at the Trade Mark Office
- Attend to accounting matters (re: queries) and chase up outstanding accounts with clients
- Capture invoices and credit notes
- Manage monthly WIP and outstanding debtors accounts
- Create and print trade mark listings
- Open files and attend to correspondence
- Prepare worldwide quotes and responses to general queries
- Answer telephone calls
- Diarise files and handle routine correspondence
- Deal with urgent matters promptly and efficiently and ensure that all urgent tasks are completed timeously

**Skills and knowledge**
- Computer Literacy
- Typing speed of 50 - 60 wpm with excellent dictation skills
- Fully conversant in English
- Excellent telephone etiquette
- Ability to deal with files independently
- Ability to handle volumes, work under pressure and to use initiative
- Ability to prioritise and work meticulously
- Ability to handle information related to the department with confidentiality
- Good administrative skills

**Qualification/s**
- Matric
- Secretarial Diploma (an advantage)
- More than 5 years relevant experience as a secretary


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