HR Officer

**JOB PURPOSE**

The core purpose of the role is to assist in the provision of Human Resources administrative services, to support the delivery of the Company’s overall strategy.

**KEY PERFORMANCE AREAS**
- Recruitment
- Training and Development
- Employment Equity
- Industrial Relations
- HR administration and reporting
- SHEQ Integrated Management System control
- Business Continuity

**MAIN RESPONSIBILITIES**

**Recruitment**
- Administer recruitment process
- Advertising positions internally and externally, as required.
- Conduct Interviews
- Reference checks
- Induction and onboarding
- Additional Ad Hoc Requirements as may be required.

**Training and Development**
- Capture WSP & ATR for submission to the relevant SETA.
- Implement and schedule training activities to meet business needs and commercial targets.?
- Source training providers.
- Record training data on Internal systems.

**Employment Equity**
- Employment Equity Administration.
- Assist with Internal audits as required.
- Complete Progress reviews as required.
- Minute Employment Equity Meetings.
- Additional Ad Hoc Requirements as may be required.

**Industrial Relations**
- Provide specialist guidance to management and staff in relation to enabling a sound and harmonious employee relations climate.
- Handle potential minor IR queries/problems before it causes dissent.
- Manage IR matters and ensure fairness, consistency, and compliance with relevant legislation.
- Ensure an effective IR climate prevails with fair practices in the regions.
- Administer disciplinary and poor performance/incapacity/ill health enquiries as required.
- Drafting of charge sheets for enquiries, based on evidence received, if required.
- Arranging of external chairpersons.
- Assist with addressing staff grievances.

**HR administration and reporting**
- Assist the HR Manager with capturing of data required for monthly HR Reporting.
- Assist with Document Control of company documents.
- Administer organisational design activities
- Draft and upkeep of organograms.
- Draft and upkeep of job specifications.
- Manage all HR Data.
- Ensure employee files are always up to date.
- Ensure updated staff records are available.
- Personal information is accurately reflecting on SAGE300 People.
- General Administration.
- Data Capturing.
- Filing.
- Archiving of historic documentation.
- General employee assistance as required.
- Assist the HR Manager with any other additional duties as may be required for the effective performance of the department.

**SHEQ Integrated Management System control**
- Ensure adherence to the OHS Act.
- Reporting of Injury on duties to Department of Labour (CompEasy) timeously
- Enable employee engagement through developing and implementing appropriate participation and communication platforms.
- Assist with Internal projects as required by the operational needs of the company.
- Assist with HR required processes for the ISO Certification Project that includes:

- Assist with Management of internal and external Documents with the support from HR Manager and SHEQ Manager.
- Always maintain a high level of customer service levels standards.

**Business Continuity**
- Responsible to comply with the SHEQ Integrated Management System (SHEQ-IMS) and the maintenance thereof.

**KEY JOB REQUIREMENTS**

**QUALIFICATIONS**
- 1 to 3 Years Diploma in the respective field (NQF 6)

**EXPERIENCE**
- Minimum 2 years’ experience in a similar role.
- Relevant Human Resources Administration experience.

**SKILL REQUIREMENT AND KNOWLEDGE**
- Computer literacy with Proficiency in MS Excel at an intermediate level.
- Proficient in VIP Premier / SAGE 300 People.
- Strong experience and knowledge: LRA, BCEA, EE, SDA, BBBEE.
- Awareness and understanding of the ISO 9001, ISO 45001, ISO 50001, ISO 14001 Requirements relevant to the processes under control.

**COMPETENCIES**
- Excellent communication skills both verbal & written.
- Able to work punctual and be persistent.
- Time Management, organizing and planning skills.
- People-oriented and results driven.
- Problem-solving competence.

**REQUIREMENTS AS AN ADDED BENEFIT**
- Strong Industrial Relations experience having been exposed to IR in a Factory/Plant environment.
- 3 Year Bachelor’s Degree in the respective field (NQF 7).

**ADDITIONAL REQUIREMENTS**
- Due to the nature of the position, must be able to work outside the normal working hours, as may be required.