Junior HR Officer

**Direct Reporting Line**:
HR Officer and Campus Head

**Varsity College and Vega are educational brands of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).**

**The IIE's Varsity College and Vega, Pretoria Campuses has a vacancy for a Junior HR Officer.**

**Duties and Responsibilities**:
**Administration Of The Payroll/HR Documentation For New Permanent And Fixed Term Employees**
- Assistance with the recruitment process for campus vacancies in line with company policies and procedures.
- Quality control and administration of documentation and files for new employees in line with company audit requirements.
- Creates a profile in APS for all new employees and uploads the supporting payroll documentation under the relevant File Manager folder.
- Compiles and co-ordinates on-boarding files and supporting initiatives and induction schedules for new employees and ensures that all equipment and resources are ready prior to the new employees start date.
- Submission of new employee HR packs to the National HR Team in line with the given deadlines.
- Co-ordinates the Probation Review process for new staff.

**HR & Payroll Administration for all Existing Permanent and Fixed Term Employees**
- Quality control, administration and maintenance of payroll and HR documentation and files for existing employees in line with company audit requirements.
- Assisting employees with HR or payroll related queries.
- Ensures that the company HR Policies and Procedures are adhered to and advises employees accordingly.

**Administration of Independent Contractors and Casual Payroll.**
- Administration and maintenance of payroll documentation and files for Independent Contractors and casuals in line with company audit requirements.
- Quality control and administration of documentation and files for Independent Contractors and Casuals in line with company audit requirements.
- Capturing information in APS (ADvTalent People Solutions).
- Assisting with APS training (for Timesheet users).
- Assisting with payroll related queries.
- Checking all payroll reports and dealing with any queries before the relevant authorised signatory signs them off.

**Employee Event Co-ordination Function**
- Co-ordination and preparation for campus events relating to staff and lecturer's events /functions /conferences /workshops and training.

**General Campus and National Support Function**
- Sits on The IIE's Varsity College Workplace Forum committee and takes and distributes minutes from the quarterly meetings and oversees the Health, wellbeing and work-life balance portfolio.
- Assists the National Office Human Resources team with Human Resources related projects.
- Campus specific ad hoc administration duties.

**Competencies Required**:

- Advanced administrative and organisational skills
- Computer and system proficiency
- Problem solving/solutions driven
- Strong Communication
- Ethical/ strong level of integrity
- Good timekeeping, multitasking and prioritisation skills and ability to meet strict deadlines
- Best suited to a friendly, organised, logical and methodical person who works accurately and has high attention to detail and is able to handle pressure.

**Minimum Education Requirements**:

- Relevant 3 year Diploma or Degree in Human Resources or related field
- Advanced Diploma/ Degree advantageous.

**Minimum Work Experience Requirements**:

- Minimum of 2 years HR Administrative/Payroll experience, ideally within a tertiary academic environment.

**Working Hours**:

- Monday to Friday : 08:00 -17:00
- Alternate Saturdays as required.

**Salary**:

- Competitive salary commensurate with experience.

**Benefits**:

- Lifelong learning opportunities through LinkedIn Learning subscriptions.
- Staff and family discounts on educational programs within our brand portfolio.
- Incentive bonus structure based on performance and achievement of goals.
- Provident fund contributions, including Death & Funeral Cover, to support your financial well-being and future planning.
- Birthday vouchers to celebrate your special day.
- Competitive annual leave allowance for well-deserved time off and rejuvenation.

**Application Response**:
**Technical Support**:
**The IIE Varsity College, IIE Vega and IIE MSA is an Equal Opportunity Employer. However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act. The company reserves the right to close or place the vacancy on hold at any time, without prior notice.