Admin Assistant

24 hours ago

Pinetown, South Africa Shoprite Group Full time

**Purpose of the Job**:
The position is ideal for an individual who is well-organized and passionate about general office administration in a fast-paced environment.

**Job Objectives**:

- Organise and schedule appointments and meetings and ensure all meeting arrangements are in place (e.g. meeting invites; links shared with relevant stakeholders, meeting rooms booked, access to office arranged, etc.).
- Compile accurate minutes of meetings and distribute them timeously.
- Develop and maintain filing systems for all relevant documentation including computer and manual filing systems.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
- Assist with credit control processes, budget planning, and expense analysis.
- Processing work orders, supplier invoices, purchase orders, expenses claims and account payments.
- Coordinate repairs to office equipment.
- Greet and provide general support to visitors.
- Timeously resolve all administrative issues.

**Qualifications**:
**Essential**
- Grade 12 certificate

**Desirable**
- Diploma in general administration

**Experience**:
**Essential**
- 2+ years’ experience in an administration role with good exposure and knowledge of general administration office practices, tools and processes.

**Knowledge and Skills**:

- Strong level of proficiency with MS Office (Outlook, Excel, Word, PowerPoint)
- Strong administrative skills and the ability to plan, coordinate and execute general administration functions, practices and standard operating procedures to realise team / departmental goals and objectives
- Communication and reporting skills with the ability to clearly and accurately convey information and data
- Ability to work well under pressure and possess a high degree of tenacity
- Meticulous attention to detail and ability to perform tasks with accuracy and efficiency in mind
- High levels of integrity and ability to handle confidential information
- Sound numerical skills
- Working knowledge of SAP Finance (advantageous)

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