Senior Secretary

1 week ago

Pretoria, South Africa Adams Adams Full time

**Duties and responsibilities**

The position is for a conveyancing Paralegal / senior Secretary with 7+ years’ experience in a conveyancing environment with specific experience in bonds. The position will entail attending to all steps to be taken from receiving the bond instruction (from various financial institutions) up until finalising of the files after matters have registered at the relevant deeds office.

Duties include, but are not limited to:
- Inception: Acknowledge instruction, perusal and understanding of loan conditions, performing and interpreting deeds office records, initial contact with client and the linked attorney and opening of the file;
- Preparation of loan documents for signature by client;
- Keeping and maintaining a proper diary system of all current matters;
- Weekly reporting to clients, bankers and consultants and where necessary, liaising with managing agents and linked attorney firms;
- Preparing lodgement documents and attending to the necessary lodgement arrangements;
- Ensuring all loan - and related conditions are met in order for matters to be registered successfully at the relevant deeds registry;
- Attending to all financial aspects of the transactions, including collecting costs/disbursements from clients, passing invoices and attending to general accounting queries;
- Ensuring that security documents are returned to the bank as soon as possible after receiving delivery from the deeds office.

**Skills and knowledge**
- Thorough understanding of conveyancing processes in general, i.e. transfers, bonds, cancellations etc;
- Understanding of various loan conditions, title conditions and being able to interpret deeds office records and surveyor diagrams to ensure compliance with bank and deeds office rules and requirements;
- The ability to attend to the bond instruction independently from inception up until registration at the relevant deeds office and to effectively manage high volumes;
- Excellent communication skills and ability to liaise with clients in a professional and effective manner;
- Excellent writing skills required for preparation of correspondence to clients, banks and linked attorneys;
- Good command of the English language;
- Team player with good interpersonal skills, showing an eagerness to assist others within the department;
- Typing speed of 45+ words per minute;
- Meticulousness and attention to detail, managing a neat and organized work station;
- Experience in transfers and cancellations will be an added advantage;

**Qualification/s**
- Matric or equivalent qualification.
- Secretarial Diploma with excellent typing skills;
- 7+ years’ experience in conveyancing environment, specifically bonds.

  • Secretary

    24 minutes ago

    Pretoria, South Africa Watershed Consulting Full time

    To render Secretarial support to Senior Manager(s) for a Fixed Term 12 month Contract Key Responsibilities Provides a Secretarial/Receptionist support service to the Manager(s): - Receives Telephone call and refers the calls to the correct role players if not meant for the relevant Manager - Records Appointments and Events in the Diary of the Manager -...

  • Secretary

    2 days ago

    Pretoria, South Africa SoluGrowth (Pty) Ltd. Full time

    We are currently seeking a highly organised and efficient Secretary to join our team. As a Secretary, you will play a crucial role in supporting our organisation by providing administrative assistance and ensuring the smooth operation of our day-to-day activities. Your exceptional organisational skills, attention to detail, and ability to multitask will be...

  • RAF/ PRASA Junior Litigation Secretary

    2 weeks ago

    Pretoria, South Africa Rakkgalakane Full time

    RAF/ PRASA Senior & Junior Litigation Secretaries, Brooklyn, Pretoria, R12 – R25 000 p.m. negA well-established law firm is looking for two dynamic individuals to join their litigation team. We are recruiting for the following positions:Junior Litigation Secretary – RAF ClaimsSalary: R12,000 per month2 to 3 years’ experience in RAF, PRASA, and medical...

  • RAF / PRASA Junior Litigation Secretary

    1 week ago

    Pretoria, South Africa Rava Human Capital Full time

    RAF / PRASA Senior & Junior Litigation Secretaries, Brooklyn, Pretoria, R12 – R25 000 p.m. neg A well-established law firm is looking for two dynamic individuals to join their litigation team. We are recruiting for the following positions : Junior Litigation Secretary – RAF Claims Salary : R12,000 per month 2 to 3 years’ experience in RAF , PRASA , and...

  • Secretary, Legal Services

    24 minutes ago

    Pretoria, South Africa Affirmative Portfolios Full time

    **Secretary, Legal Services - Pretoria - R141 048pa** **12-month fixed term contract** **Purpose**: - To render secretarial support services to the senior manager(s). **Key responsibilities: **Provide secretarial / Receptionist support services to the manager, this will, inter alia, entail the following: - Receive telephone calls and refer the calls to...

  • Assistant Company Secretary

    2 weeks ago

    Pretoria, South Africa Bigen Group Full time

    The role involves supporting the Group Company Secretary, Board members, and senior executives within the Group, ensuring effective governance and compliance with relevant legislation. Responsibilities Support the Group Company Secretary, Board members and senior executives within the Group Prepare, assist and collate Board and Committee meeting packs,...

  • Senior Litigation

    2 weeks ago

    Pretoria, South Africa Placement Point Full time

    A legal firm in Pretoria is seeking a Litigation Secretary / Paralegal with at least 5 years of experience in High Court and Magistrate's Court litigation. The ideal candidate must possess excellent communication skills in English and Afrikaans, must be organized, detail-oriented, and able to work independently. Experience with Court Online and Caseline is...

  • Board Secretary and Legal Advisor

    2 weeks ago

    Pretoria, South Africa Prebless Group Full time

    **Job Overview**: **Date Posted**: Posted 10 hours ago- **Location**: Pretoria, Gauteng- **Job Title**: Board Secretary and Legal Advisor- **Salary**: R85,000 - R95,000- **Education Level**: Bachelors Degree- **Job Level**: Executive- **Minimum Experience**: 10 - 15 Years**Board Secretary and Legal Advisor - Pretoria.**: The Board Secretary and Legal Advisor...

  • Assistant Company Secretary

    2 weeks ago

    Pretoria, South Africa Bigen Group Full time

    The role involves supporting the Group Company Secretary, Board members, and senior executives within the Group, ensuring effective governance and compliance with relevant legislation. Responsibilities Support the Group Company Secretary, Board members and senior executives within the Group Prepare, assist and collate Board and Committee meeting packs,...

  • Legal Secretary

    1 week ago

    Pretoria, South Africa Profession Hub Full time

    General Litigation Practice searching for a Legal Secretary to join their team **REMUNERATION**: Negotiable depending on Seniority **LEAVE**:15 days per annum **REPORTS TO**: Practice Directors / Associates **QUALIFICATIONS**: Matric, tertiary secretarial courses would be advantageous **COMPUTER SKILLS**:MS Office, with specific reference to Word,...