Finance Officer

**Main purpose of the job**:

- Coordinate, process, and maintain divisional financial records aligning with multiple grants and projects and ensuring up-to-date creditors

**Location**:

- **Wits VIDA - Chris Hani Baragwanath Academic Hospital - Soweto, Johannesburg**

**Key performance areas**:

- Finance operations, records, and reporting_
- Effective management of division payments
- Manage division payments and related administration, including approvals and effective process flow, problem-solving, planning and reporting, training, and team coordination
- Design and drive regular and ad hoc required internal financial reports on creditors (i.e. creditors reconciliations, purchase orders raised and closed, payments loaded and paid, open supplier payments with queries; supplier lists, etc.)
- Provide informed recommendations for effective supplier relationship and resource management
- Oversee creditors/suppliers: maintain creditor accounts in current status through effective payments deadlines and reconciliation; liaise with suppliers; track and report
- Manage unit credit cards including reconciliations, compliance, and payments/top-ups
- Process and review expenses and reimbursements, and maintain records
- Coordinate debit orders and SLA or contract-based accounts and budgets
- Coordinate Wits grants, spending, compliance, reconciliations, and reporting
- Facilitate and monitor inter-syndicate transfers as needed liaising with WHC finance
- Liaise with WHC regarding statements and reports as required
- Act as the main point of contact for all finance-related queries, liaising with internal and external stakeholders
- Oversee cost recoveries tracking and core or operational cost-sharing (including eg. vehicle and telephone cost recoveries from applicable grants/studies)
- Preparation of payment packs
- Review and implement internal finance operations controls and guidelines, and maintain finance trackers
- Support grant/project expenditure tracking as required
- Monitor core budgets, expenditures, and support to ensure spending is as planned and risks are managed, in liaison with relevant departmental managers
- Assist with the preparation of core operations budgets
- Support operations team and research administration function to accurately align operational expenditure with resources and budgets, where required
- Support ExCo with payroll review as required
- Asset management_
- Maintain a detailed and comprehensive asset register and tracker, perform regular checks and reports
- Review asset lifecycles/depreciation and collaborate with the operations team on resource planning
- Liaise with the WHC SSC asset administration team and verify assets (including assets purchased through Wits)
- Secure and organized filing of all relevant asset documents
- Compliance and risk management _
- Ensure all compliance requirements, policies and SOPs are followed. Draft and review SOPs as needed to support effective finance operations and compliance; provide applicable training
- Ensure effective financial-related filing (digital and physical)
- Uphold segregation of duties, especially with regard to payments and procurement approvals
- Oversee approvals processes and guidelines and ensure approvals in place are relevant
- Facilitate compliance checks on all division finance matters such as expense claims, credit card reconciliations, and travel arrangements; track and report on compliance

**Required minimum education and training**:

- **Degree in Finance or a related field**

**Required minimum work experience**:

- **Minimum 2 years experience in the Finance department**

**Desirable additional education, work experience, and personal abilities**:

- Experience working in a donor-funded organization or NGO
- Must have a dynamic and compatible personality able to deal with suppliers, clients, donors, and staff at all levels
- Self-motivated, able to work independently and work as part of a multidisciplinary team
- Must be able to prepare reports, present and drive own work plans/targets

**TO APPLY**:

- Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
- _AJ Personnel is fully POPIA Compliant._
- Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.

**Please note**:

- **Our Client, WHC - VIDA, maintains mandatory Covid-19 requirements, and as such only Covid-19 vaccinated incumbents will be considered for positions.**:

- WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.
- AJ Personnel is only responsible for advertising the advertisement on behalf of their client Wits Health Consortium.
- AJ Personnel does not have any salary or other information regarding the position.